Administrative Assistant

2 weeks ago


SouthendonSea, Southend-on-Sea, United Kingdom Pertemps TM Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at Pertemps TM. As an Administrative Assistant, you will provide administrative support to our management team, ensuring the smooth operation of our office.

Key Responsibilities
  • Prepare and submit quotes, tenders, and project reports to management
  • Coordinate office activities and operations to maintain efficiency and compliance with company procedures
  • Handle telephone and email inquiries from clients and suppliers
  • Develop and maintain filing systems
  • Schedule and attend meetings, create agendas, and take minutes
  • Organize travel and accommodation for staff
  • Update and manage calendars, keep diaries, and arrange appointments
  • Utilize software packages, such as Microsoft Word, Outlook, Excel, and Sage, to produce correspondence and documents
  • Develop and maintain office systems and databases
  • Liaise with staff in other departments and external contacts
  • Order and maintain stationery and equipment
  • Organize and send outgoing post
  • Organize and store paperwork, documents, and computer-based information
  • Perform photocopying, scanning, and printing tasks
  • Maintain the overall upkeep of the office
Requirements
  • Experience in a construction or engineering administrative role
  • Proficiency in Sage or Eque2 software
  • Strong organizational skills
  • Understanding of invoicing and purchase order processes
  • Excellent oral and written communication skills
  • Tact, discretion, and respect for confidentiality
  • Pleasant and confident telephone manner


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