Facilities Management Specialist

3 weeks ago


Oxford, Oxfordshire, United Kingdom Savills Full time

Join Our Dynamic Team as an Office Manager

Position Overview:

We are seeking a dedicated Office Manager to oversee our administrative functions, ensuring a seamless experience for all staff and visitors. This role demands exceptional organizational skills to coordinate both internal and external events, contributing to a vibrant workplace. The ideal candidate will thrive in a fast-paced environment, handling diverse tasks on a daily basis. This is a part-time position, requiring 22.5 hours of commitment each week.

Team Structure:

Our office comprises a multi-disciplinary team that delivers comprehensive property services, including Planning and Development, Leisure, and Rural services. With a workforce of 115 professionals, we cater to both public and private sector needs.

Key Responsibilities:

Health & Safety and Compliance:

  • Overseeing facilities management tasks and ensuring compliance with health and safety regulations.
  • Coordinating with service providers to secure competitive rates.
  • Managing office administration and IT resources.
  • Maintaining a tidy and organized office environment.
  • Building and nurturing relationships with external partners.

Staff Management and Additional Duties:

In this role, you will focus on supervising reception staff and conducting staff inductions.

  • Facilitating administrative meetings.
  • Managing reception operations.
  • Overseeing the complete recruitment cycle for administrative roles.
  • Maintaining records of employee attendance and leave.
  • Organizing quarterly departmental meetings, including minute-taking and follow-up on action items.

Marketing Support:

Collaborate with the marketing team to assist with daily marketing initiatives for our office.

Essential Skills:

  • Meticulous attention to detail to ensure high-quality output.
  • Strong organizational capabilities with the ability to prioritize tasks effectively.
  • Excellent interpersonal skills, particularly in client interactions.
  • Proactive problem-solving abilities and initiative.
  • Strong written communication skills, including grammar and spelling.
  • Proficient in IT, including CRM systems and Microsoft Office Suite.
  • Willingness to learn new software and systems.

We look forward to welcoming a new member to our team who is eager to contribute to our success.



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