Business Operations Coordinator

1 week ago

Macclesfield, Cheshire East, United Kingdom IPG Health Medical Communications Full time
About IPG Health Medical Communications

We are a leading medical communications agency that combines science, creativity, and technology to deliver exceptional solutions for our clients.

Our team of experts is passionate about creating impactful communications that make a difference in the world.

Job Summary

We are seeking a highly organized and detail-oriented Business Administrator to join our team in Macclesfield. As a Business Administrator, you will provide administrative support to our business operations and ensure the smooth day-to-day functioning of our office.

Key Responsibilities
  • Office Administration
    • Purchase Order and Vendor Management
    • Ordering and maintaining kitchen, stationery, and office equipment needs
    • Assisting with the organization of social events and wellbeing initiatives
    • Setting up meeting rooms and organizing catering as required
    • Liaising with external contractors
    • Assisting the UK Site Office Manager to ensure the site complies with health and safety legislation
    • Maintaining and updating databases and systems
    • Dealing with travel information requests and processing expenses
    • Completing administration of financial tasks
  • Communication
    • Responding to queries from the public and customers
    • Dealing with internal and external written communications
    • Responding to general queries from employees and signposting them to the appropriate information or member of staff
    • Welcoming visitors and suppliers, and overseeing deliveries
Requirements

To be successful in this role, you will need to have:

  • Excellent communication and organizational skills
  • Experience working in an administrative role in a professional services business
  • Knowledge of Microsoft Office programs
  • Attention to detail and ability to work independently
About Us

We celebrate diversity and encourage applicants from all backgrounds and/or disabilities. We want you to have every opportunity to shine and show us your talents, so please reach out and let us know if there are any reasonable adjustments we can make to ensure our assessment process works for you.

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