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Office Operations Manager
2 months ago
We are seeking a highly organized and detail-oriented individual to join our team as a Reception & Office Administrator. As a key member of our Facilities team, you will be responsible for ensuring the smooth day-to-day operation of our Cambridge office.
Key Responsibilities- Oversee the virtual telephone switchboard and manage incoming messages.
- Greet visitors with a high level of friendliness and professionalism.
- Maintain a safe, tidy, and professional environment, including managing the kitchen to a high standard.
- Book visitors onto the appropriate security system(s) for all our UK offices.
- Build relationships with service providers and suppliers, as well as liaise with the building's management team.
- Purchase general supplies, such as kitchen consumables and stationery.
- Assist with the organization of internal and external events, such as client meetings and office socials.
- Maintain the company's asset management system and associated processes.
- Perform basic health and safety checks, for which training will be provided.
- Provide ad-hoc support to the Facilities Management Assistant and the wider Operations team, as needed.
We are seeking a motivated candidate who is eager to take on new challenges and contribute innovative ideas to the ongoing development of our Facilities function. Essential requirements for the role include:
- Strong organizational skills, including the ability to plan and prioritize your own time and communicate this to others.
- Excellent levels of productivity, and the flexibility to respond to changing deadlines.
- The ability to work confidently on your own and with a high degree of autonomy.
- Exceptional attention to detail and high professional standards.
- Excellent written and verbal communication skills.
- A passion for, and dedication to, providing excellent customer service in a facilities role.
- A friendly and approachable demeanor.
- Experience using Microsoft Office.
- A starting salary of £25,700 per annum.
- A discretionary profit share bonus paid twice per year.
- Flexible working hours.
- 25 days' annual leave plus bank and public holidays.
- Flexible benefits scheme offering additional holiday, cash payments, and pension contributions.
- 4% employer pension contributions.
- Private Medical Insurance which offers comprehensive cover on a 'medical history disregard' basis.
- Paid study leave and funding for external qualifications.
- Cycle to Work scheme and an interest-free travel loan scheme.
- Critical Illness Cover, Income Protection, and Life Assurance.
- Access to an Employee Assistance Programme.
- Discounted gym memberships.
- Comprehensive travel insurance.
- Regular company-funded social activities.
