Lead Project Administrator

3 weeks ago

London, Greater London, United Kingdom Technip Energies Full time

About Technip Energies

Technip Energies stands as a premier engineering and technology entity, dedicated to transforming client visions into reality through innovative projects. Our comprehensive expertise encompasses a wide array of design and project development services, ensuring excellence from initial engagement to final delivery.

About Technip Energies UK Operating Centre

The UK Operating Centre (UKOC) of Technip Energies merges global capabilities with a robust local presence in the UK market. With multiple locations throughout the UK, including major cities, we specialize in executing significant projects both domestically and internationally, particularly within the energy sector, focusing on energy transition initiatives. Our team comprises a diverse range of professionals, skilled in managing projects across their entire lifecycle, from technology and engineering to construction, commissioning, and ongoing maintenance services. Furthermore, UKOC serves as the project management consultancy hub of excellence for Technip Energies.

Job Purpose

We are in search of a highly efficient and seasoned Senior Project Secretary who possesses exceptional communication and administrative capabilities. The ideal candidate will demonstrate a proven track record in managing project documentation, coordinating team activities, and facilitating effective project execution. You will play a vital role in providing extensive support to Clients, Project Managers, and Engineers on a significant energy project.

Key Responsibilities

Project Support: Deliver comprehensive administrative and secretarial assistance to the Client and Project Manager, including workload organization, leave oversight, staff training coordination, and project progress tracking. Documentation Management: Collaborate with Project Engineers to prepare project reports, format presentations, and manage documents in accordance with established filing and archiving protocols. Communication & Coordination: Serve as the primary point of contact for project-related correspondence, ensuring efficient document processing, distribution, and recordkeeping. Facilitate the preparation of project reports, presentations, and other essential documents. Team Leadership: Supervise the activities of Project Secretaries and Junior Project Secretaries, promoting regular team meetings and knowledge-sharing initiatives. Project Completion & Improvement: Contribute to project closure processes and document lessons learned to enhance future project performance. Additional Duties: Manage project communication channels, maintain databases, handle incoming calls, reserve meeting spaces, and assist with general project administration tasks.

Minimum Qualifications:

Significant relevant experience in a dynamic engineering or construction setting. Outstanding communication, interpersonal, and organizational abilities. Proficient in the Microsoft Office Suite.

It is essential that applicants possess the right to work in the UK.

Technip Energies is an equal opportunity employer, considering only qualified applicants without regard to color, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran, or marital status.

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