Lead Project Administrative Coordinator

3 weeks ago

London, Greater London, United Kingdom Technip Energies Full time

About Technip Energies

Technip Energies stands as a premier engineering and technology entity, dedicated to transforming our clients' ambitious projects into reality while enhancing their operational efficiency. Our proficiency encompasses a comprehensive suite of design and project development services, spanning from initial engagement to final delivery.

About Technip Energies UK Operating Centre

The UK Operating Centre (UKOC) of Technip Energies is a distinctive engineering contractor that merges the global capabilities of Technip Energies with a robust local presence in the UK market. We operate from various locations throughout the UK, including major cities, with the expertise to execute significant projects both domestically and internationally. Our focus within the UK is primarily directed towards the energy sector, including initiatives related to energy transition. Our team embodies a diverse array of expertise across our operational spectrum, managing projects throughout their lifecycle—from technology and engineering to construction, commissioning, and maintenance services. Additionally, UKOC serves as the project management consultancy hub of excellence for Technip Energies.

Job Purpose

We are in search of a highly organized and seasoned Senior Project Secretary who possesses exceptional communication and administrative skills, along with a proven track record in managing project documentation, coordinating team activities, and ensuring the seamless execution of projects. This role involves providing extensive support to Clients, Project Managers, and Engineers on a significant energy project.

Key Responsibilities

Project Support: Deliver comprehensive administrative and secretarial assistance to the Client and Project Manager, encompassing workload planning, leave management, staff training, and project progress reporting. Documentation Management: Aid Project Engineers in the preparation of project reports, presentations, and document formatting, while expediting deliverables and managing project documentation in accordance with filing and archiving protocols. Communication & Coordination: Serve as the central point of contact for project correspondence, ensuring proper document processing, dispatch, and recordkeeping. Facilitate the preparation of project reports, presentations, and various documents. Team Leadership: Supervise the activities of Project Secretaries and Junior Project Secretaries, promoting regular team meetings and knowledge-sharing initiatives. Project Completion & Improvement: Contribute to project closure activities and identify and document lessons learned for future project enhancements. Additional Duties: Manage project mailboxes, databases, handle phone communications, reserve conference rooms, and assist with general project administration.

Minimum Qualifications:

Extensive relevant experience in a dynamic engineering or construction environment. Exceptional communication, interpersonal, and organizational skills. Proficient in Microsoft Office Suite.

It is essential that applicants must have the right to work in the UK.

Technip Energies is an equal opportunity employer, considering only qualified applicants without regard to colour, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran or marital status.

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