Administrative Coordinator

6 days ago

London, Greater London, United Kingdom The Politics Project Full time

About The Politics Project

We are a non-partisan organisation working across the UK, supporting young people to use their voice by providing them with outstanding democratic education. We work with young people, teachers, and politicians to help them learn, teach, and engage in politics.

About the Role

The Administrative Coordinator will work with our small team of 7 staff members, providing organisational and administrative support. The ideal candidate will possess exceptional organisational skills, advanced proficiency in G-Suite (Docs, Sheets, Slides), general bookkeeping skills, and the ability to work effectively with minimal supervision.

Key Responsibilities

  • Work with the Director and wider team to ensure efficient office operations.
  • Implement and maintain procedures/office administrative systems.
  • Manage office supplies and equipment.
  • Manage databases, ensuring data protection laws are adhered to.
  • Organise regular internal meetings and planning days.
  • Provide administrative support to the Director, including scheduling meetings and handling correspondence.
  • Book and arrange travel for staff.
  • Process invoices and staff expenses.
  • Manage office budgets.
  • Order stationery and IT equipment.
  • Assist the organisation's HR functions by keeping personnel records up to date, arranging interviews, and overseeing the administration process for inducting new staff.

Requirements

  • Outstanding organisational and administrative skills.
  • Ability to work under pressure, identify priorities, and proactively solve problems.
  • Effectively deliver against set targets to agreed deadlines.
  • Work well with other members of the team to help The Politics Project achieve its mission.
  • IT literacy.
  • Enhanced DBS check required.

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