Lead Project Coordination Officer

3 weeks ago

Cardiff, Cardiff, United Kingdom Public Health Wales Full time

Position Overview

The successful candidate will join a national team at Public Health Wales, contributing to a transformative initiative aimed at enhancing endoscopy services throughout the region.

Key Responsibilities

The individual will deliver both project management and administrative assistance to the National Endoscopy Programme. This role necessitates the oversight and management of various projects and programs, as well as facilitating the logistics of specific subsidiary work streams. Reporting to the Assistant Programme Manager, the candidate will aid in the maintenance and supervision of diverse program and project groups and their subgroups. A proactive and detail-oriented approach is essential for this position.

This role demands strong organizational capabilities, initiative, and exceptional time management skills. The candidate will be responsible for negotiating timelines for the delivery of critical project documentation while managing their own workload and supporting the broader program team to ensure effective outcomes.

The National Endoscopy Programme (NEP) was initiated to foster sustainable enhancements in endoscopy services, guided by national directives. Its establishment was a response to the challenges faced by endoscopy services.

The NEP Team operates in a dynamic, responsive, and collaborative environment, ideal for an organized individual with a keen attention to detail and a strong team spirit.

About Public Health Wales

Public Health Wales collaborates with the NHS in Wales and operates under the auspices of the Welsh Government. Our primary mission is to drive advancements in the quality and safety of healthcare, leading to improved and equitable outcomes, enhanced access, and better patient experiences.

We achieve this by providing robust leadership and strategic guidance, enabling the NHS in Wales to transform clinical services in alignment with national priorities and standards.

For further information regarding employment opportunities and the benefits we provide, please refer to our official resources.

Job Responsibilities

A comprehensive Job Description and Person Specification can be found in the supporting documents or by accessing the application portal.

Proficiency in Welsh is preferred for this position; candidates who are fluent in Welsh and/or English are encouraged to apply.

Qualifications

Essential

  • NVQ Level 3 in a relevant field or equivalent qualifications or substantial relevant experience.
  • Proficiency in Microsoft Office and typing/word processing skills or equivalent experience.

Knowledge

Essential

  • Familiarity with administrative processes, including specialized IT systems and project management, acquired through formal training or equivalent experience.
  • Experience in managing an effective program management office.

Desirable

  • Commitment to ongoing personal development and training in a related field.

Experience

Essential

  • Extensive administrative or secretarial experience, including the establishment and maintenance of office systems.
  • Experience in supporting projects.
  • Proficiency in utilizing various IT applications (e.g., MS Teams).
  • Experience in coordinating and facilitating meetings and events.
  • Competence in minute-taking.
  • A proactive mindset.
  • Problem-solving and decision-making abilities.
  • Experience handling confidential and sensitive information.

Desirable

  • Experience in a healthcare setting.
  • Understanding of strategic information and IT challenges within the healthcare sector.
  • Familiarity with Service Improvement methodologies.

Skills

Essential

  • Ability to communicate information effectively, both verbally and in writing, to colleagues and on behalf of the project team.
  • Capacity to lead by example and inspire teams.
  • Proficient in MS Office applications and MS Project.

Personal Attributes

Essential

  • Evidence of ongoing professional development and training.
  • Strong interpersonal and communication skills.
  • Self-motivated and enthusiastic.
  • Ability to travel between sites as required.
  • Capability to work remotely when necessary.

Desirable

  • Proficiency in Welsh.

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