Procurement Operations Officer

3 weeks ago

London, Greater London, United Kingdom Centre for Environment, Fisheries and Aquaculture Science Full time

Position Overview

The primary objective of this role is to deliver administrative assistance to the procurement division at the Centre for Environment, Fisheries and Aquaculture Science. This dynamic team is responsible for securing a variety of contracts that encompass the full spectrum of goods and services necessary for the organization to fulfill its scientific endeavors.

This multifaceted position will require the administration of numerous low-value purchases, which includes conducting low-value procurement activities, as well as providing guidance to colleagues on optimal purchasing strategies. Responsibilities also include managing the central email inbox, updating the team’s SharePoint site, overseeing the contracts database, and creating and revising templates and documents. The ideal candidate will also have the chance to assist other team members with larger-scale procurements and projects.

This role is engaging and diverse, necessitating a proactive attitude, strong communication abilities, and an enthusiastic approach to problem-solving. The procurement team prides itself on a well-established culture that emphasizes procurement excellence, continuous improvement, teamwork, and knowledge sharing.

Key Responsibilities

The core duties associated with this position include, but are not limited to:

  • Generating tender and contractual documents from established templates;
  • Overseeing the low-value 'request for quotation' process, including commercial evaluations and contract awards;
  • Fostering and maintaining collaborative relationships with colleagues and external stakeholders;
  • Monitoring and managing a central Procurement email inbox to ensure timely processing of inquiries;
  • Administering the internal Procurement SharePoint site; and
  • Providing administrative support to the broader Procurement team for larger contracts, procurements, or renewals.

Furthermore, the Centre for Environment, Fisheries and Aquaculture Science reserves the right to assign additional duties and responsibilities that align with the employee's grade. Management will engage in discussions with staff to clarify any changes that may occur, and a new job description will be issued if necessary.

Candidate Profile

The following criteria are essential for this role, and candidates must demonstrate their skills and experience in these areas:

  • Proven experience working effectively and proactively within a team environment;
  • Exceptional communication skills, both written and verbal;
  • Ability to take ownership of tasks and contribute innovative ideas;
  • Demonstrated experience in maintaining accuracy and attention to detail;
  • Experience collaborating with a variety of stakeholders using effective communication and influencing skills;
  • Proficiency in MS Office 365 applications, including Word, Excel, MS Teams, and/or other web-based systems;
  • Capacity to work flexibly, manage multiple priorities, and organize workload to meet deadlines;
  • Possession of a CIPS qualification (Level 2 or Level 3) or a commitment to pursue this qualification while meeting all criteria outlined in this specification.

Assessment Criteria

During the selection process, candidates will be evaluated against the following behaviors:

  • Communicating and Influencing
  • Delivering at Pace
  • Making Effective Decisions

Evidence of these behaviors will be required in the application form.

Employee Benefits

In addition to a competitive salary, the Centre for Environment, Fisheries and Aquaculture Science offers a generous benefits package, including:

  • A contribution towards membership in the Civil Service Defined Benefit Pension scheme;
  • 25 days of annual leave upon entry, increasing to 30 days over the first five years, plus 8 public holidays and an additional day for the King's birthday;
  • Access to tailored learning and development opportunities;
  • A flexible working environment;
  • A culture that promotes inclusion and diversity;
  • Eligibility to join the Civil Service Pension scheme;
  • Staff recognition programs;
  • An in-year award scheme.

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