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Office Manager Assistant

2 months ago

Brighton, Brighton and Hove, United Kingdom Tate Hertfordshire Full time

Job Summary:

Tate Hertfordshire is seeking an experienced Executive Assistant to join our team on a 4-month contract. As an Executive Assistant, you will provide administrative support to our Director, ensuring the efficiency and effectiveness of the office.

Key Responsibilities:

  • Manage and coordinate the office of the Director, overseeing the work of other staff and coordinating office activities.
  • Act as the primary point of contact for communications with the Director, analyzing issues, assessing risk, and managing resolutions.
  • Work collaboratively with the Leadership Support Team to support the shared delivery of broader service objectives and activities.

Day-to-Day Tasks:

  • Coordinate staff in the Leadership Support Team to ensure support services are delivered efficiently.
  • Provide secretarial support to anticipate the business needs of the Director.
  • Manage the Director's diary, arranging meetings and appointments, and preparing agendas.
  • Book venues, arrange equipment, and prepare materials as needed.
  • Manage financial and budgeting procedures.

Requirements:

  • Experience in administrative support roles, preferably in a similar industry.
  • Excellent communication and organizational skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office and other relevant software.