Conference Facilities Coordinator

1 week ago

Clerkenwell, United Kingdom CBRE Enterprise EMEA Full time
Conference Porter Job Description

We are seeking a proactive and reliable Conference Porter to join our dynamic Facilities Management team. This role is pivotal in ensuring the smooth functioning of our conference facilities and providing essential support in various maintenance tasks.

Key Responsibilities:
  • Prepare conference rooms and event spaces for meetings, conferences, and events during the day, including arranging furniture, setting up audio-visual equipment, and ensuring all necessary amenities are in place.
  • Clear conference spaces after each event, ensuring they are clean, tidy, and ready for the next activity, maintaining a high standard of cleanliness and orderliness in all conference areas.
  • Assist the Maintenance team in carrying out minor repair and maintenance tasks associated with the installed services, conducting routine inspections and promptly addressing any issues or malfunctions.
  • Stay late when required to provide support during social events and functions held in the conference spaces, collaborating with the events team to ensure smooth execution and timely assistance.
  • Keep track of conference-related equipment and furniture, ensuring they are in good condition and properly stored when not in use, reporting any equipment issues and coordinating repairs or replacements as necessary.
  • Monitor conference supplies, including stationery, beverages, and refreshments, and replenish them as needed, maintaining an organized inventory and liaising with relevant departments for restocking.
  • Adhere to all safety protocols and guidelines while setting up and clearing conference spaces, ensuring that the spaces are safe for use at all times and reporting any safety hazards or incidents promptly.
  • Provide excellent customer service to conference attendees and guests, assisting with any inquiries or requests they may have during events.
  • Work collaboratively with other team members within the Facilities Management department to ensure seamless coordination of tasks and responsibilities.
Requirements:
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.
  • Willingness to flex hours to support business needs.

CBRE Enterprise EMEA is a global leader in commercial real estate services, providing hospitality-driven services that focus on increased productivity and employee well-being. Our teams help companies improve their operations and reduce costs through expert facilities management, project management, real estate, and energy and sustainability services.

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