Office Coordinator

7 days ago

Canvey Island, Essex, United Kingdom Reed Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Reed. As an Office Coordinator, you will play a crucial role in ensuring the smooth operation of our office.

Key Responsibilities:

  • Coordinate and track all plant hire, working closely with the Director to ensure timely and efficient delivery.
  • Act as a PA to the Directors and Management Team, preparing site passes and manuals for new and ongoing jobs.
  • Assist the Quality Manager with Health and Safety and Compliance tasks, ensuring adherence to regulatory requirements.
  • Process and sign off invoices using a PO spreadsheet, handle month-end reconciliations, and manage credit card transactions.
  • Contribute to the company's social media presence and assist in social media tasks, enhancing our online reputation.
  • Prepare meeting rooms, including refreshments and paperwork, for meetings and events.
  • Handle incoming calls, transfer to relevant individuals, and take messages, providing exceptional customer service.
  • Manage incoming and outgoing post and monitor office supplies, placing orders when necessary.
  • Maintain up-to-date records and files, monitor office expenses and costs, and support the accounts department with day-to-day accounting tasks.
  • Assist in HR Administration, ensuring compliance with company policies and procedures.

Requirements:

  • Proven experience in an administrative or office coordination role, with a strong understanding of office procedures and protocols.
  • Strong organizational and multitasking abilities, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and stakeholders.
  • Proficiency in Microsoft Office and familiarity with accounting software, with the ability to learn new systems and technologies quickly.
  • Ability to work independently and as part of a team, with a strong sense of accountability and responsibility.
  • Attention to detail and problem-solving skills, with the ability to analyze complex issues and develop effective solutions.
  • Experience with social media platforms is advantageous, but not essential.

Benefits:

  • 20 days holiday plus 8 Bank Holidays, providing a healthy work-life balance.
  • Workplace Pension, ensuring a secure financial future.
  • A supportive and collaborative work environment, with opportunities for growth and development.

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