Business Operations Coordinator

2 days ago

Canvey Island, Essex, United Kingdom Reed Full time

Business Operations Coordinator

We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at Reed. As a key member of our administrative team, you will be responsible for providing exceptional support to our directors and management team, ensuring the smooth operation of our office.

Key Responsibilities:

  • Coordinate and track all plant hire, working closely with the director to ensure timely and efficient delivery.
  • Act as a personal assistant to the directors and management team, preparing site passes and manuals for new and ongoing jobs.
  • Assist the quality manager with health and safety and compliance tasks, ensuring our office meets the highest standards.
  • Process and sign off invoices using a PO spreadsheet, handle month-end reconciliations, and manage credit card transactions.
  • Contribute to our company's social media presence and assist in social media tasks, helping to promote our brand and values.
  • Prepare meeting rooms, including refreshments and paperwork, for meetings and events.
  • Handle incoming calls, transfer to relevant individuals, and take messages, ensuring seamless communication.
  • Manage incoming and outgoing post and monitor office supplies, placing orders when necessary.
  • Maintain up-to-date records and files, monitor office expenses and costs, and support the accounts department with day-to-day accounting tasks.
  • Assist in HR administration, ensuring our office runs efficiently and effectively.

Requirements:

  • Proven experience in an administrative or office coordination role, with a strong understanding of business operations.
  • Strong organizational and multitasking abilities, with excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office and familiarity with accounting software, with the ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills, with the ability to adapt to changing priorities.
  • Experience with social media platforms is advantageous, but not essential.

Benefits:

  • 20 days holiday plus 8 Bank Holidays.
  • Workplace Pension.
  • A supportive and collaborative work environment, with opportunities for growth and development.

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