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Facilities Coordinator

2 months ago

Glasgow, Glasgow City, United Kingdom Devonshire Full time
Job Opportunity at Devonshire

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our Corporate Services team in Glasgow. This part-time role involves providing administrative support to our team and ensuring the smooth operation of our office.

Main Responsibilities:

  • Maintain and update records management systems, ensuring compliance with procedures and providing a complete audit trail.
  • Handle daily administrative tasks, including photocopying, printing, binding, and distribution of post, as well as managing scanned incoming mail logs.
  • Assist with clerical duties, such as reconciling stamping fees and managing stock levels.
  • Collate files for archiving and liaise with fee earners as needed.
  • Process and upload digital media to our cloud storage system, ensuring appropriate access for solicitors and secretaries.
  • Book couriers and log bookings, verifying invoices against bookings.
  • Act as a liaison for internal customers and stakeholders, providing high-quality service and forwarding relevant communications to fee earners.
  • Offer additional administrative support to our legal teams, including filing, post-organisation, and ad hoc tasks.

Required Skills and Competencies:

  • Ability to work independently and as part of a team.
  • Excellent customer service and communication skills.
  • Strong attention to detail and problem-solving abilities.
  • Proficient in Microsoft Office applications.
  • Positive, professional, and solution-oriented attitude.
  • Ability to learn quickly and adapt to changing demands.

This is an office-based role in Glasgow City Centre, and we require the successful candidate to be available to work 3 days per week. We are an equal-opportunity employer and welcome applications from candidates of all backgrounds.