Programme Assistant and Executive Assistant to Trustees

1 week ago

London, Greater London, United Kingdom Oak Foundation Full time
About the Role

We are seeking a highly organized and detail-oriented Programme Assistant and Executive Assistant to support the Director of the Issues Affecting Women Programme and the Trustees of Oak Foundation. The successful candidate will provide administrative support to the programme team, manage grants, and coordinate with external partners.

Key Responsibilities
  • Grant Management: Manage the grant-making process, including tracking grants, coordinating with grantees, and maintaining grant records.
  • Administrative Support: Provide administrative support to the programme team, including scheduling meetings, coordinating travel, and preparing reports.
  • Trustee Liaison: Support the Trustees by managing their schedules, arranging travel, and processing discretionary grants.
  • Communication: Develop and maintain relationships with external partners, including grantees, donors, and other stakeholders.
  • Event Planning: Coordinate team training activities and meetings, including arranging logistics and preparing materials.
Requirements
  • University degree or equivalent experience
  • Approx. 5 years in a comparable role
  • Excellent organisational skills, high level of discretion, and attention to detail
  • Advanced fluency / first-language level knowledge of English, additional languages a plus
  • Polyvalent, enjoy working on multiple projects, and able to juggle competing priorities
  • Can do attitude, positive, and resourceful
  • Be results-oriented, and prompt to anticipate needs, proactive
  • Ability to work independently and under pressure
  • Commitment to the continuous improvement of personal and organisation-wide results
  • Team player and enjoy working with multi-cultural teams across the globe
  • Good with numbers and budgets
  • Ability to manage and adapt to rapidly evolving communication and document management technologies
  • Experience with database programmes, and proficient in Microsoft Office Suite
  • Dynamic personality with a sense of humour
  • Committed to Oak's organisational values
How to Apply

Interested candidates should send their CV and motivation letter to before end of business on 22 September 2024. No late applications will be accepted.

Please state "IAWP Programme Assistant & Executive Assistant to Trustees" in the subject line of your email. Please note that we will only be contacting shortlisted candidates.

Applicants must have the right to legally live and work in the UK.

By submitting your application, you confirm that you have read and understood Oak's job applicant's data privacy notice.

Oak Foundation is committed to safeguarding and promoting the welfare of children, as detailed in our child safeguarding policy. We expect all staff to share this commitment.

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