High-Level Assistant

1 week ago


Wilmslow, Cheshire East, United Kingdom I Love My Job Ltd Full time
About I Love My Job Ltd

We are a rapidly expanding online business, with a thriving global community of over one million members. Our company is at the forefront of innovation, and we're seeking an experienced and proactive Executive Assistant to support our company's founder.

Job Summary

This is a full-time position which will require your presence in our office on a full-time basis. As an Executive Assistant, you will provide high-level administrative support, manage workflows, and ensure that our founder's schedule and priorities align effectively.

Key Responsibilities
  • Provide exceptional organisational skills and a proactive mindset to handle various administrative tasks and duties.
  • Manage the founder's schedule, including meetings, appointments, and events, to ensure optimal time utilisation.
  • Handle correspondence on behalf of the founder, including emails, phone calls, and enquiries, to ensure timely and professional responses.
  • Identify and act upon the needs of the founder, from small tasks to setting up the office space for events.
  • Organise and prepare materials for meetings, take notes, and follow up on action items to ensure efficient outcomes.
  • Arrange travel logistics, including booking flights, accommodations, and transportation, for the founder's business trips and events.
  • Assist in planning and coordinating community events, meetups, and conferences.
  • Organise and maintain important documents, presentations, and files, ensuring they are easily accessible and up to date.
  • Provide support on special projects or initiatives, assisting in research, data analysis, and project coordination.
  • Maintain confidentiality by handling sensitive information with professionalism and integrity.
Requirements
  • Previous experience in a similar role, ideally in a lively and fast-paced environment.
  • A mature and flexible mindset, able to handle lots of different duties at once and anticipate the founder's needs.
  • Experience within an online or tech business would be beneficial.
  • Good with technology, including knowing your way around Slack, G Suite, Asana, Notion, and other business tools.
  • Great at communicating, both in writing and speaking, and comfortable talking to people at all levels.
  • Proven ability to get things done and make things better over time.
  • A proactive problem-solver, with a sharp eye for detail and accuracy.
Perks
  • An inclusive and empowering work culture that is making positive change.
  • 24 days holiday + bank holidays + your birthday off.
  • Team lunch & learns in the office.
  • Dedicated 2 hours a week for professional development.
  • Pension scheme (NEST).
  • Personal development budgets.
  • Team away days.


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