Facilities Operations Coordinator

6 days ago

London, Greater London, United Kingdom Braundton Consulting Limited Full time

Job Summary:

We are seeking a highly organized and detail-oriented Facilities Administrator to join our team at Braundton Consulting Limited. As a key member of our facilities team, you will be responsible for providing administrative support to the Facilities Manager and ensuring the smooth operation of our facilities.

Key Responsibilities:

  • Facilities Enquiries: Act as the first point of contact for all facilities-related enquiries, providing accurate information and updates to relevant stakeholders, and escalating issues to the Facilities Maintenance Supervisor or Facilities Manager as necessary.
  • Lettings Management: Undertake lettings management tasks, including providing quotes, diary management, and invoicing, ensuring seamless coordination with the facilities team.
  • Diary Management: Support the Facilities Manager with diary management, ensuring effective scheduling, organizing meetings and appointments, and coordinating with staff and external visitors.
  • Procurement and Payment: Obtain quotes for works, ensure orders are raised and invoices are processed for payment within the prescribed period, or queried and accounted for, ensuring that requirements are met by the supplier, and that supplier disputes are resolved in a timely manner.
  • Financial Administration: Sort payments, pay invoices, and chase payments to ensure timely financial transactions.
  • Research and Admin Support: Conduct research on projects for the department manager and provide administrative support as needed.
  • Viewings and Hosting: Host viewings for potential clients looking to let areas of the building.

Requirements:

  • Excellent organizational and communication skills.
  • Ability to work independently and as part of a team.
  • Strong attention to detail and problem-solving skills.
  • Proficiency in administrative software and systems.

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