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Office Administrator
2 months ago
Gigamon, a leading provider of network visibility and analytics solutions, is seeking an experienced Office Administrator to join its EMEA team in London. As a key member of the team, you will play a vital role in supporting the VP Sales EMEA and handling various administrative functions for the London office.
Key Responsibilities- Manage the daily operations of the London office, including safety checks and communication with the landlord and Workplace Services Director.
- Coordinate guest reception, meeting rooms, and hospitality services.
- Process purchase requisitions for the EMEA region via Coupa and ensure the office is stocked with necessary supplies.
- Manage the VP Sales EMEA's calendar, coordinate meetings, process expense reports, and handle travel arrangements.
- Oversee the operational calendar for the EMEA Sales team and coordinate logistics for sales events.
- Assist the sales team with order processing, deal registration, and managing accounts and contacts in Salesforce.
- Coordinate shipments for sales, marketing, support, and HR, ensuring timely and accurate dispatches.
- Reconcile invoices, corporate credit card transactions, and travel expenses, ensuring timely and accurate payments.
- Serve as the primary contact for contractors and new hires, managing onboarding, equipment procurement, and system access.
- Proven experience in office administration or as a Team Assistant supporting senior leadership teams and managing office operations.
- Successful experience providing administrative and operational support, assisting with tools like Salesforce and managing logistics for regional sales teams.
- Experience managing financial reconciliation, including processing invoices and reconciling expenses and transactions with a high degree of accuracy.
- Ability to facilitate onboarding processes, including managing contractors and procuring equipment for employees.
Gigamon is committed to a diverse, equitable, and inclusive work environment. As an equal opportunity employer, we welcome applications from candidates with diverse backgrounds and experiences. If you are a motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.
