Executive Assistant to Women's and Children's Leadership Team

3 weeks ago


Telford, Telford and Wrekin, United Kingdom The Shrewsbury and Telford Hospital NHS Trust Full time

Position Overview

The role involves serving as the Executive Assistant to the Women's and Children's Leadership Team, engaging with various levels of personnel, including operational staff, managers, clinical directors, and senior clinicians.

The successful candidate will be expected to perform with precision under pressure, demonstrating the ability to manage and prioritize their own tasks effectively. This position requires the handling of complex, sensitive, or contentious information, necessitating a high degree of tact, diplomacy, and persuasive communication skills.

Key Responsibilities

• Provide a comprehensive and confidential administrative support service to the Women's and Children's Leadership Team within a designated service area.

• Accurately record formal minutes, monitor action items, and ensure that documentation is consistently updated.

• For a complete list of responsibilities, please refer to the detailed Job Description.

About Our Organization

At The Shrewsbury and Telford Hospital NHS Trust, we are driven by a commitment to excellence in all that we do.

Our mission is to deliver high-quality, safe care to our patients, within an environment that our dedicated staff take pride in.

Our vision, 'To provide outstanding care for the communities we serve,' is not merely a statement; it is a commitment we uphold daily. Guided by our core values—Partnership, Ambition, Compassion, and Trust—we are resolute in making a meaningful impact on the lives of our patients and their families.

If you are eager to join a team focused on continuous improvement, we welcome you to be part of our journey to make a difference.

Job Responsibilities

For a comprehensive overview of duties and responsibilities, please consult the attached document titled Job Description and Person Specification.

Person Specification

Essential Qualifications

  • Demonstrated ability to provide administrative and secretarial support on behalf of a manager.
  • Proven track record of achieving personal work objectives.
  • Experience in successfully managing multiple projects.
  • Proficient in taking minutes regularly.
  • Ability to handle confidential and occasionally complex matters with discretion and expertise.
  • Proven capability to manage one's own workload efficiently.
  • Ability to exercise independent judgment and analyze situations to determine a course of action.
  • Proven decision-making skills.
  • Familiarity with a comprehensive range of secretarial policies and procedures.
  • Standard keyboard proficiency.
  • Competence in using standard IT applications, including the Microsoft Office suite.
  • Willingness to travel across various Trust locations as necessary.

Desirable Qualifications

  • NVQ Level 3 in Business Administration or equivalent experience.
  • Prior experience within the NHS.
  • Ability to utilize specific health or Trust IT systems, such as e-Rostering software or ESR.


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