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Personal Assistant to Women and Children's Senior Leadership Team

2 months ago


Telford, Telford and Wrekin, United Kingdom The Shrewsbury and Telford Hospital NHS Trust Full time
Job Summary

We are seeking a highly organized and detail-oriented Personal Assistant to provide administrative support to the Women and Children's Senior Leadership Team. The successful candidate will be responsible for providing a high level of administrative support, including taking accurate minutes, tracking actions, and ensuring documentation is updated accordingly.

Main Responsibilities
  • Provide administrative support to the Women and Children's Senior Leadership Team, including taking minutes, tracking actions, and updating documentation.
  • Manage and prioritize own workload to meet deadlines and deliver high-quality results.
  • Deal with confidential and sensitive matters with diplomacy and expertise.
  • Exercise own judgement and analyse situations to identify a way forward.
  • Make decisions and take ownership of tasks and projects.
  • Have a good understanding of secretarial policies and procedures.
  • Have standard keyboard skills and proficiency in Microsoft Office suite of products.
  • Be able to travel across all Trust sites as required.
Requirements
  • Proven ability to provide secretarial services and administrative support on behalf of a manager.
  • Evidence of ability to achieve own work targets.
  • Evidence of successful management of a number of projects.
  • Proven ability to take minutes on a regular basis.
  • Evidence of ability to deal with confidential and occasionally complex and sensitive matters with diplomacy and expertise.
  • Evidence of ability to manage own workload effectively.
  • Evidence of ability to exercise own judgement and occasionally analyse situations in order to identify a way forward.
  • Evidence of ability to make decisions.
  • Knowledge of full range of secretarial policies and procedures.
  • Evidence of standard keyboard skills.
  • Evidence of standard level use of IT packages such as Microsoft Office suite of products.
  • Ability to travel across all Trust sites as required.
Desirable Qualifications
  • NVQ3 in Business Administration or equivalent qualification or experience.
  • Previous NHS experience.
  • Ability to use relevant bespoke health or Trust IT products such as e-Rostering software or ESR.