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Personal Assistant to Women and Children's Senior Leadership Team
2 months ago
We are seeking a highly organized and detail-oriented Personal Assistant to provide administrative support to the Women and Children's Senior Leadership Team. The successful candidate will be responsible for providing a high level of administrative support, including taking accurate minutes, tracking actions, and ensuring documentation is updated accordingly.
Main Responsibilities- Provide administrative support to the Women and Children's Senior Leadership Team, including taking minutes, tracking actions, and updating documentation.
- Manage and prioritize own workload to meet deadlines and deliver high-quality results.
- Deal with confidential and sensitive matters with diplomacy and expertise.
- Exercise own judgement and analyse situations to identify a way forward.
- Make decisions and take ownership of tasks and projects.
- Have a good understanding of secretarial policies and procedures.
- Have standard keyboard skills and proficiency in Microsoft Office suite of products.
- Be able to travel across all Trust sites as required.
- Proven ability to provide secretarial services and administrative support on behalf of a manager.
- Evidence of ability to achieve own work targets.
- Evidence of successful management of a number of projects.
- Proven ability to take minutes on a regular basis.
- Evidence of ability to deal with confidential and occasionally complex and sensitive matters with diplomacy and expertise.
- Evidence of ability to manage own workload effectively.
- Evidence of ability to exercise own judgement and occasionally analyse situations in order to identify a way forward.
- Evidence of ability to make decisions.
- Knowledge of full range of secretarial policies and procedures.
- Evidence of standard keyboard skills.
- Evidence of standard level use of IT packages such as Microsoft Office suite of products.
- Ability to travel across all Trust sites as required.
- NVQ3 in Business Administration or equivalent qualification or experience.
- Previous NHS experience.
- Ability to use relevant bespoke health or Trust IT products such as e-Rostering software or ESR.