Administrative Support Specialist

1 week ago


Reigate, Surrey, United Kingdom Octavius Infrastructure Full time

We are seeking a highly skilled Contract Support Coordinator to join our team at Octavius Infrastructure for a 12-month Fixed Term Contract.

As a leading civil engineering organization, we deliver safe, sustainable, and efficient transport solutions across the UK.

This role offers a hybrid working arrangement, requiring you to be in our Reigate office every Thursday and open to visiting other site offices a couple of times a month.

You will be working on:

  • Providing administrative support to our site managers and teams.
  • Relaying information to site managers regarding faults and issues.
  • Managing data entry and logging faults accurately and efficiently.
  • Scheduling tasks and updating records as needed.
  • Submitting accurate variations and managing paperwork.
  • Monitoring mailboxes and managing large quantities of emails.
  • Checking and verifying job status reports.
  • Working closely with our team to share responsibilities and achieve goals.

You will work with a team of highly motivated and dedicated professionals delivering projects across various frameworks.

You will receive a competitive rewards package, including a Company Car scheme, Private Healthcare, Pension, Life Assurance cover, and 25 days Annual Leave.

About you:

  • Excellent communication and organizational skills.
  • Strong attention to detail and ability to prioritize tasks effectively.
  • Proficiency in data entry and management systems.
  • Ability to work independently and collaboratively within a team environment.
  • Problem-solving skills and adaptability.
  • Proficient in Microsoft Office Suite.

You will bring:

  • Previous experience in a similar administrative or support role.
  • Experience in a customer service environment.
  • High school diploma or equivalent qualification required; additional qualifications in administration or related fields preferred.


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