Administrative Support Specialist
3 weeks ago
We are seeking a highly organized and detail-oriented Administration Assistant to join our team at Peel L & P Group Management Ltd. As an Administration Assistant, you will play a critical role in supporting the internal operations management function, ensuring the smooth day-to-day running of our business.
Key Responsibilities:- Provide administrative support to the Operations Manager and other team members, including managing phone calls, scheduling appointments, and organizing meetings and events.
- Assist with general office duties, such as filing documents, ordering supplies, and maintaining office equipment.
- Ensure compliance with company policies, procedures, and accounting standards.
- Process accounts payable and receivable transactions accurately and in a timely manner.
- Prepare financial reports, invoices, and statements for internal and external stakeholders.
- Follow up with debtors regarding overdue invoices.
- Contribute to the business plan by achieving a minimum billable hours utilization efficiency of 20%.
- Previous experience in an administrative role, preferably in a finance or accounting environment.
- Basic understanding of accounting principles and practices, with experience in accounts payable and receivable.
- Proficiency in MS Office Suite, particularly Excel, and experience with accounting software (e.g., Xero, QuickBooks).
- Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
- Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment.
- High level of integrity and discretion when handling sensitive financial information.
- Proactive and self-motivated, with a willingness to learn and adapt to new tasks and challenges.
- Support the Operations Manager and Peel L&P in responding effectively to the risks and opportunities presented by climate change and meeting our internal ESG Concrete Goal.
- Report progress on sustainability and ESG at Board meetings.
- Demonstrate a positive contribution towards Peel L&P's 7 ESG Indicators.
- Apply the Development Director Toolkit to all projects.
- Work closely with the Sustainability Team to ensure the following studies are undertaken for projects at the earliest opportunity:
- Biodiversity net gain assessment.
- Natural capital net gain assessment.
- Carbon appraisals.
- Social Value Framework.
- Assist in embedding sustainability and ESG considerations into processes and projects, and highlight innovative ways of doing so.
- Be carbon literate and have the necessary skills to embed sustainability considerations into your role.
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