Project Support Coordinator

3 days ago

Romsey, Hampshire, United Kingdom Thornton Tomasetti Full time

About Us

Thornton Tomasetti is a global organization of creative thinkers and innovative doers collaborating from offices worldwide. Our mission is to bring our clients' ideas to life and lay the groundwork for a better, more resilient future.

Our Team

We are a dynamic team of engineers and designers dedicated to developing solutions that meet our clients' needs. We are seeking a highly organized and detail-oriented individual to join our support team.

Job Summary

We are looking for a Project Support Administrator with at least 2 years' experience to provide efficient and comprehensive administration support to our project delivery teams. The successful candidate will be responsible for maintaining the efficient running of the project office, including project setup, documentation, and proposal preparation.

Key Responsibilities

  • Administrate project setup using existing systems to assist with the creation of file and folder structure for new projects.
  • Check project documentation (soft and hardcopy) are stored in the correct locations and audit project documentation at key milestones to ensure deliverables are located in correct folders.
  • Project proposal and bill preparation in tracking of project proposals and bids, including tender submissions.
  • Assist with administration of document transmission to clients – act as document controller.
  • Assist with project closure and archiving.
  • Support Contract Managers with preparation of all deliverables.
  • Maintain and update project specific Quality Assurance documents.
  • Provide local admin support to the Regional Security Controller, including management of staff security clearances.
  • Provide general administrative support to the Office Manager.

Requirements

  • Excellent attention to detail.
  • Use initiative to make decisions.
  • Able to multi-task with a demonstrated willingness to learn.
  • Previous experience of working in an engineering consultancy would be advantageous.

Qualifications

  • Experienced in using Microsoft Office suite programs – Word, Outlook, Excel and PowerPoint.
  • Previous experience of Project Management software such as 4 Projects, Aconex.
  • Previous experience of BIM compliant file naming conventions is beneficial.

Equal Employment Opportunity

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

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