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Administrative Director

2 months ago

East Dereham, Norfolk, United Kingdom Cottrell Moore Ltd Full time
Head of Administration

Cottrell Moore Ltd is seeking an experienced and skilled Head of Administration to join our team. As a key member of our management team, you will be responsible for ensuring the smooth and efficient running of our administration department.

Key Responsibilities:

  • Manage the administration team, including rota, annual leave, and sick leave.
  • Collate data for invoicing in conjunction with the Finance Department.
  • Maintain the Purchase Ledger and assist in the running of the Purchase Order System.
  • Keep accurate and up-to-date records of all orders and invoices submitted for reconciliation to finance.
  • Collect, record, and follow up on non-payment of fee income from local authorities and private fee payers.
  • Maintain the Home's petty cash, including recording all disbursements and action reclaims to maintain the float.
  • Prepare and submit the daily/weekly/monthly payroll returns accurately, to include hours worked, sickness, holidays, starters, and leavers.
  • Maintain employee personnel records.

General Administrative Tasks:

  • Provide clerical support to the General Manager and other staff as needed, to include diary management, word processing, photocopying, filing, etc.
  • Perform reception duties, providing a focal point for visitors and telephone enquirers, promoting a positive image and customer service approach throughout.
  • Be fully conversant with Excel and Word and receive full training on our bespoke computer systems.

Benefits and Culture:

  • Ongoing training and development, including fully funded diplomas up to NVQ level 5.
  • A rewarding role with variety - no two days are the same.
  • Excellent employment benefits and long-term career opportunities.
  • FlexEarn - providing you with the opportunity to withdraw a portion of your wages in advance of payday, to increase your choice and financial wellbeing.
  • No DBS fees.
  • Employee assistance program to support your health and wellbeing.
  • Blue Light Card - offering a number of discounts across retail and hospitality.
  • Refer a friend scheme.