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Human Resources Coordinator

2 months ago

London, Greater London, United Kingdom Milbank LLP Full time

A career at Milbank means engaging work, distinctive challenges, and motivating outcomes. It also signifies genuine teamwork and a nurturing atmosphere where you will develop both professionally and personally.

The London HR Generalist team is composed of the Head of HR, HR Manager, and HR Assistant, who offer guidance and support to a diverse group of staff and Partners. Our collaboration extends to our HR colleagues in our New York headquarters. Within the broader London HR Group, we also have roles dedicated to Learning & Development, Recruitment, Diversity, Equity & Inclusion, and Talent Development. This position provides essential administrative support to the London HR Team and often serves as the initial point of contact for various HR administrative inquiries.

Key Responsibilities:

Deliver proactive administrative assistance to the team, including but not limited to:

  • Generalist HR Functions: Maintain precise data on the HRIS (Workday), including updates on joiners, leavers, office transfers, and employee personal details.
  • HR Correspondence: Prepare HR-related documents, utilizing DocuSign for processes such as probation completion letters and reference requests.
  • Payroll Coordination: Collaborate with the Payroll team to communicate any administrative changes monthly.
  • Visa Assistance: Support visa applications for new employees and renewals as directed by the Immigration Advisor.
  • Leaver Process Management: Oversee the leaver process, confirming remaining holiday and distributing leaver documentation.
  • Intranet Maintenance: Keep HR pages on the intranet up to date.
  • Appraisal Support: Assist with appraisal processes, managing related documentation.
  • Annual Review Processes: Aid in preparing documents and updating the HR system for salary and bonus reviews.
  • Holiday Management: Act as the contact for holiday inquiries and manage year-end holiday processes.
  • Sickness Absence Monitoring: Track and log sickness absence, ensuring necessary documentation is completed.
  • Administrative Tasks: Handle e-filing, order staff gifts, and support the development of the HR Apprentice.

Lateral Recruitment & Onboarding:

  • Coordinate with recruitment agents and manage interview schedules.
  • Oversee technical tests and maintain results documentation.
  • Manage the onboarding process, including adding new hires to Workday and conducting pre-employment checks.
  • Facilitate inductions and liaise with IT for new joiner equipment.

Skills & Experience Required:

  • At least 18 months of relevant experience, preferably in the legal or professional services sector.
  • Strong interpersonal and communication skills, both written and verbal.
  • Exceptional attention to detail and organizational abilities.
  • Proficient analytical and numerical skills.
  • Advanced IT skills, particularly in Word and Excel, with experience in HR databases.
  • Innovative mindset, eager to identify and implement improvements.
  • Team-oriented, dedicated to providing excellent client service.

About Milbank LLP:

Milbank LLP is a prestigious international law firm with a significant presence in London, known for its expertise in complex legal matters across various practice areas. Our commitment to delivering outstanding results for our clients drives our ethos and shapes our firm’s evolution. We pride ourselves on fostering a collaborative environment that inspires innovation and excellence.

Our London office is recognized for its sustainability and is equipped with cutting-edge technology to support a collegiate work approach. We offer a flexible working policy, allowing employees to balance their professional and personal lives effectively.

At Milbank LLP, we are dedicated to creating a diverse and inclusive workplace, ensuring that all individuals are treated with respect and fairness, regardless of their background.