Accounts Payable Specialist

5 days ago

Wembley, United Kingdom McGee Full time
Job Description

About Us

We are a leading specialist engineering contractor, renowned for delivering complex and innovative engineering projects in London.

We provide a value-based integrated approach, focusing on quality and innovation in the delivery of major demolition, piling, civil engineering, and bespoke reinforced concrete sub and superstructure solutions.

Our notable schemes include high-profile projects such as HS2, Claridge's Hotel basement, and Battersea Power station.

We develop smart engineering solutions to complex problems and develop methods of working that enable fast delivery with safety and quality by design.

We operate a risk-based approach in everything that we do, identifying and mitigating risks through our planning.

We complement this with our in-house supply chain and self-delivery philosophy.

The Role

This role supports the Accounts Payable Manager by managing the Purchase Ledger and Subcontractor Ledger for all McGee companies.

Key Responsibilities

  • Manage and maintain the Purchase Ledger and Subcontractor Ledger for all McGee companies.
  • Oversee accounts, invoices, and sub-accounts mailbox, ensuring timely and accurate responses and action.
  • Process invoices onto the COINS system via manual input or Tradex E-Commerce, ensuring accuracy and compliance.
  • Enter subcontractor certificates through manual input.
  • Distribute invoices to relevant departments or personnel for approval and ensure timely processing.
  • Reconcile supplier statements before payment runs to ensure all transactions are accounted for correctly.
  • Create and maintain supplier and subcontractor account setups, including updates and adjustments as needed.
  • Schedule and process payments for supplier invoices and subcontractor certificates in accordance with company payment terms and policies.
  • Handle the processing of cashbook payments and ensure accurate record-keeping.
  • Generate and distribute a weekly problem invoice report to relevant departments to address any discrepancies or issues.
  • Manage and process employee expense claims, ensuring compliance with company policy and accuracy of documentation.
  • Schedule and process payments for employee expense claims in a timely manner.

Requirements

  • Ideal candidate will have previous experience in an Accounts Payable role.
  • Strong attention to detail and accuracy in data entry and processing.
  • Strong communication skills, both written and verbal.
  • Ability to work independently as well as part of a team.
  • Proficiency in Microsoft Office, particularly Excel.
  • Someone with CIS knowledge would be a bonus.

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