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Accounts Payable Administrator

2 months ago

Wembley Greater London, United Kingdom McGee Full time

Who Are We?

  • We’re a specialist engineering contractor, with a reputation for designing and delivering some of London’s most complex and innovative engineering projects.
  • We provide a value-based integrated approach. Focusing on quality and innovation in the delivery of major demolition, piling, civil engineering and bespoke reinforced concrete sub and superstructure solutions.
  • Notable schemes include HS2, Claridge’s Hotel basement and Battersea Power station, Admiralty Arch.
  • We develop smart engineering solutions to complex problems and develop methods of working that enable fast delivery with safety and quality by design.
  • We operate a risk-based approach in everything that we do; identifying and mitigating risks through our planning.
  • We compliment this with our in-house supply chain, self-delivery philosophy and our support services.
  • We’re a London specialist

The Role:

This role supports the Accounts Payable Manager by managing the Purchase Ledger and Subcontractor Ledger for all McGee companies.

Key Responsibilities:

  • Manage and maintain the Purchase Ledger and Subcontractor Ledger for all McGee companies.
  • Oversee accounts, invoices, and sub-accounts mailbox, ensuring timely and accurate responses and action.
  • Process invoices onto the COINS system via manual input or Tradex E-Commerce, ensuring accuracy and compliance.
  • Enter subcontractor certificates through manual input.
  • Distribute invoices to relevant departments or personnel for approval and ensure timely processing.
  • Reconcile supplier statements before payment runs to ensure all transactions are accounted for correctly.
  • Create and maintain supplier and subcontractor account setups, including updates and adjustments as needed.
  • Schedule and process payments for supplier invoices and subcontractor certificates in accordance with company payment terms and policies.
  • Handle the processing of cashbook payments and ensure accurate record-keeping.
  • Generate and distribute a weekly problem invoice report to relevant departments to address any discrepancies or issues.
  • Manage and process employee expense claims, ensuring compliance with company policy and accuracy of documentation.
  • Schedule and process payments for employee expense claims in a timely manner.

Skills and Qualifications:

  • Ideally you will have previous experience in an Accounts Payable role.
  • Strong attention to detail and accuracy in data entry and processing.
  • Strong communication skills, both written and verbal.
  • Ability to work independently as well as part of a team.
  • Proficiency in Microsoft Office, particularly Excel.
  • Someone with CIS knowledge would be a bonus.

If you would like to join a team of exceptional people, working on high-profile complex engineering projects in London, please contact our Recruitment Manager directly at ella.kotlowski@mcgee.co.uk for more details on the role and an initial conversation in the strictest confidence.

McGee is a committed Equal Opportunities and Diversity employer.