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Accounts Payable Coordinator

2 months ago

Wembley, United Kingdom McGee Full time
About McGee

McGee is a specialist engineering contractor with a reputation for designing and delivering complex and innovative engineering projects in London.

We provide a value-based integrated approach, focusing on quality and innovation in the delivery of major demolition, piling, civil engineering, and bespoke reinforced concrete sub and superstructure solutions.

Our notable schemes include high-profile projects in the engineering sector.

We develop smart engineering solutions to complex problems and develop methods of working that enable fast delivery with safety and quality by design.

We operate a risk-based approach in everything that we do, identifying and mitigating risks through our planning.

We complement this with our in-house supply chain and self-delivery philosophy.

The Role

This role supports the Accounts Payable Manager by managing the Purchase Ledger and Subcontractor Ledger for all McGee companies.

The successful candidate will be responsible for:

  • Managing and maintaining the Purchase Ledger and Subcontractor Ledger for all McGee companies.
  • Overseeing accounts, invoices, and sub-accounts mailbox, ensuring timely and accurate responses and action.
  • Processing invoices onto the COINS system via manual input or Tradex E-Commerce, ensuring accuracy and compliance.
  • Entering subcontractor certificates through manual input.
  • Distributing invoices to relevant departments or personnel for approval and ensuring timely processing.
  • Reconciling supplier statements before payment runs to ensure all transactions are accounted for correctly.
  • Creating and maintaining supplier and subcontractor account setups, including updates and adjustments as needed.
  • Scheduling and processing payments for supplier invoices and subcontractor certificates in accordance with company payment terms and policies.
  • Handling the processing of cashbook payments and ensuring accurate record-keeping.
  • Generating and distributing a weekly problem invoice report to relevant departments to address any discrepancies or issues.
  • Managing and processing employee expense claims, ensuring compliance with company policy and accuracy of documentation.
  • Scheduling and processing payments for employee expense claims in a timely manner.
Requirements

The ideal candidate will have:

  • Previous experience in an Accounts Payable role.
  • Strong attention to detail and accuracy in data entry and processing.
  • Strong communication skills, both written and verbal.
  • Ability to work independently as well as part of a team.
  • Proficiency in Microsoft Office, particularly Excel.
  • CIS knowledge would be a bonus.