Administrative Support Specialist

2 weeks ago

Kent, United Kingdom United Living Group Full time

About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our regional teams at United Living Group. As a key member of our team, you will provide day-to-day administration support to ensure the smooth operation of our business.

Key Responsibilities

  • Ensure compliance with United Living HSE&Q standards, operating processes, company policies, and legislative requirements.
  • Learn and understand the United Living way of working, implementing processes and adopting them into daily disciplines.
  • Provide a comprehensive administration service to projects, offices, and departments as required.
  • Create and maintain office systems, including site files, health and safety files, and associated documentation.
  • Manage the survey function on EasyBOP, highlighting potential issues in good time.
  • Produce weekly summary reports on current project status, highlighting potential issues.
  • Communicate with residents by letter or telephone to make appointments and obtain waivers.
  • Liaise with clients to resolve problems and issues at the earliest opportunity.
  • Filing, scanning, and uploading of documents during pre-works, works in progress, and handover periods.
  • Compile and produce project-specific Health and Safety Files and O&M manuals.
  • Keep up-to-date property notes on EasyBOP to ensure the latest information is available to the project team.
  • Assist in the production of site literature.
  • Provide support to members of the Division as required.
  • Maintain the Divisional Archiving system in accordance with company procedures.

Requirements

  • Proficient IT skills, particularly Microsoft Office, Excel, PowerPoint, and Outlook.
  • Well-organized with good time management skills.
  • Strong written and oral communication skills.
  • Previous experience in a similar administration role.

About United Living Group

United Living Group is a leading infrastructure, construction, and property services company in the UK. We help our customers and the communities they serve benefit from resilient infrastructure, affordable homes, and improved living spaces that are fit for the future.

We are committed to being the partner and employer of choice for designing, building, maintaining, and connecting communities and critical infrastructure, to create a more sustainable and inclusive society.

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