Business Administration Associate

3 weeks ago

Hemel Hempstead, Hertfordshire, United Kingdom Hollywood Bowl Group Full time
Office Support Coordinator

About The Role

Are you seeking a dynamic and engaging workplace with excellent benefits?

Do you possess outstanding organizational and prioritization abilities?

Are you interested in joining a financially sound company with ambitious growth strategies?

The Why...

Become a part of Hollywood Bowl Group as an Office Support Coordinator, and in return, you will receive:

  • A 35-hour workweek, along with 30 days of paid leave including public holidays
  • Additional leave days based on your tenure, up to three days
  • Optional pension scheme
  • Continuous training and professional development
  • Monthly complimentary bowling or golf game vouchers
  • 30% discount on food and beverages for you and up to five guests
  • Access to our Employee Assistance Programme (EAP) for you and your family
  • Well-being training to support your workplace experience
  • Opportunity to enroll in our healthcare cash plan
  • Financial awards for long service
  • A £15 contribution to our dedicated charity partner upon completion of your induction
  • Enhanced benefits for maternity, paternity, adoption, and shared parental leave

The What...

As an Office Support Coordinator, your role will involve delivering administrative assistance to the Administration team and various support functions throughout the organization. Your systematic and organized approach will ensure that all inquiries are addressed promptly, fostering excellent internal relationships and establishing trust swiftly.

Having experience in administration across diverse teams and projects, along with exceptional communication skills, will be key to your success in this position.

You should be capable of working independently, complemented by a positive and proactive mindset in all your endeavors. Additionally, you will need:

  • Prior experience across multiple business functions
  • Experience in multi-support roles within the private sector
  • Ability to manage your own workload and prioritize effectively
  • Experience in overseeing the implementation and monitoring of projects
  • Proficiency in Word, Excel, and PowerPoint
  • Confidence and assertiveness
  • Organizational skills and a methodical approach
  • Ability to work independently as well as collaboratively
  • Capability to build rapport with internal stakeholders and establish credibility swiftly
  • Demonstrated excellence in written and verbal communication
  • Ability to provide friendly, professional customer service
  • A flexible and positive attitude with meticulous attention to detail
  • A valid driving license and access to a personal vehicle

Key Responsibilities:

  • Compile, generate, and distribute business communications
  • Participate in various meetings, prepare documentation, take minutes, and circulate action items
  • Prepare meeting materials for regular monthly gatherings
  • Ensure the company Intranet is updated for various departments
  • Assist with arrangements for social and charitable events
  • Coordinate with landlords and contractors regarding maintenance issues and follow up to ensure resolution
  • Generate purchase orders as needed for the organization
  • Maintain contact lists for company contractors
  • Keep organizational charts updated
  • Source and reserve meeting spaces as required
  • Review invoices for hotels, couriers, stationery, etc.
  • Complete reconciliation and coding of company credit card transactions
  • Keep holiday and meeting schedules current
  • Support the Executive Assistant as needed

This role requires working five days a week in our support office.

The Who...

Hollywood Bowl Group is dedicated to creating enjoyable experiences for families and friends through affordable entertainment and healthy competition.

Since our listing on the main stock market in 2016, we have been on a journey of growth, identifying ideal locations for our bowling and golf centers across the nation. Our customer proposition is built on genuine feedback, and we have consistently improved our in-center game technology and online scoring systems.

With 72 centers in the UK and 12 in Canada, operating under the Hollywood Bowl, Puttstars, and Splitsville brands, we are proud to be leaders in the family entertainment sector.

We continue to expand our operations and seek profitable growth opportunities, with an average of three new sites opening each year.

At Hollywood Bowl Group, we prioritize diversity and inclusion, committed to fostering a workplace that promotes equal opportunities. We recognize and value individual differences and contributions, believing that a diverse and inclusive environment enhances our relevance, competitiveness, and resilience as a company.

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