Administrative Assistant

1 week ago

Gainsborough, Lincolnshire, United Kingdom Acis Group Full time
About the Role

This is an exciting opportunity for a highly organized and detail-oriented individual to join our Legal and Governance team at Acis Group. As a Legal and Governance Assistant, you will provide professional assistance and support to the Head of Legal and Governance and the rest of the team.

Key Responsibilities
  • Be the primary point of contact for inquiries related to land purchases and ensure that all necessary information is gathered to make informed decisions.
  • Assist with Right to Buy/Acquire matters and Shared Ownership matters, providing administrative support to the team.
  • Provide support to the team on routine legal cases, with training provided as needed.
  • Update systems and notify colleagues of changes in property ownership and ensure that all spend by the Legal and Governance team at the Land Registry is accounted for and documented.
  • Be the primary point of contact with insurers for claims and liaise with them to gather evidence and documentation.
  • Keep Signing and Sealing Registers up to date and ensure that all documents signed or sealed on behalf of the Acis Group are correctly entered into the appropriate register.
  • Assist with maintaining statutory company registers and ensure that all necessary returns are completed on time.
  • Schedule Board and Committee meetings up to two years in advance and ensure that all necessary arrangements are made.
  • Prepare Board meetings by reserving parking spaces and arranging refreshments.
  • Handle Councillor or MP enquiries and complaints, ensuring timely responses.
  • Keep track of Executive Leadership Team's and Head of Legal and Governance's credit card spend and ensure that all necessary documentation is up to date.
  • Order and manage stationery and office supplies, ensuring that all necessary items are available.
  • Oversee the review and update of Strategies and Policies within a three-year cycle.
  • Ensure that all critical dates are on the relevant owner's radar and that necessary returns are completed on time.
Requirements
  • A great standard of education, with at least 5 GCSEs at grades A-C (or equivalent) with one being in English.
  • Excellent typing skills.
  • Fabulous communication skills.
  • Ability to work effectively in a team environment and independently without supervision.
  • Confidentiality and discretion when handling sensitive information.
  • Ability to prioritize workload effectively and manage changing deadlines and goals.
  • Attention to detail and a clean driving license.
Desirable Qualifications and Experience
  • Qualification in typing.
  • ECDL or similar for computing needs.
  • Experience working in a legal environment, particularly in conveyancing, disrepair, or other relevant areas.
  • Ability to find creative solutions to a wide range of issues.
  • Experience working in the housing sector.
  • Knowledge of Data Protection principles and practices.
  • Ability to adapt to change.
About Acis Group

Acis Group is committed to equality and diversity and is a proud member of disability confident. We welcome applications from any applicant who feels they have the essential skills to fulfill the role. We recognize that people need flexibility in interviewing and their role and are happy to discuss flexible working options and any interview adjustments that may be needed.

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