Office Support Specialist

3 weeks ago

Cardiff, Cardiff, United Kingdom Public Health Wales Full time

Position Overview

This role is exclusively open to individuals currently working within NHS Wales.

The Quality, Safety & Improvement directorate is seeking an Executive Assistant to provide exceptional administrative and organizational support to the Leadership Team.

Key Responsibilities

The successful candidate will undertake a variety of administrative tasks, including but not limited to:

  • Efficient management of high-level calendars and scheduling.
  • Organizing meetings and preparing necessary documentation.
  • Drafting correspondence and processing orders as needed.
  • Coordinating meetings, including the collection and distribution of materials, minute-taking, and tracking action items.

The ideal candidate will demonstrate strong organizational skills, the ability to work independently as well as collaboratively, and possess a professional demeanor. Excellent communication and interpersonal skills are essential, along with a commitment to confidentiality and adherence to data protection policies. Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, is required.

About Public Health Wales

Public Health Wales collaborates with the Welsh Government and the NHS in Wales to enhance the quality and safety of healthcare services. Our mission is to foster improvements in patient outcomes, access, and experiences while reducing disparities in health.

We achieve this by providing strategic leadership and direction, enabling NHS Wales to transform clinical services in alignment with national priorities and standards.

For more information about our organization and the benefits of working with us, please refer to our official resources.

Application Process

A comprehensive Job Description and Person Specification can be found in the supporting documents. Candidates are encouraged to review these materials for a detailed understanding of the role.

The ability to communicate in Welsh is advantageous for this position; however, applications from both English and Welsh speakers are welcomed.

Qualifications and Experience

Essential Qualifications

  • NVQ Level 3 or equivalent experience, with a strong command of numeracy and proficiency in written and spoken English.

Essential Experience

  • Proven experience in a similar administrative role.
  • Experience handling confidential information and maintaining records securely.
  • Competence in minute-taking and documentation.
  • Ability to work independently with minimal supervision.

Skills and Knowledge

Essential Skills

  • Strong planning and organizational capabilities.
  • Advanced keyboard skills with the ability to generate reports and correspondence.

Personal Attributes

Essential Attributes

  • Ability to meet deadlines and perform under pressure.
  • Team-oriented with a proactive approach.
  • Strong time management skills and respect for confidentiality.
  • Willingness to learn and develop professionally.

Other Requirements

Essential

  • Willingness to travel between various sites as required.

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