Administrative Office Specialist

3 weeks ago


Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom allego Full time

Key Responsibilities:

Allego is in search of a detail-oriented and proactive Administrative Office Specialist to enhance our operational efficiency on a part-time basis. This role is essential for maintaining the seamless functioning of our office environment, delivering administrative assistance across various teams, and overseeing daily office functions. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and the capacity to handle multiple tasks in a dynamic setting.

Office Management Duties:

  • Supervise and streamline daily office activities to promote productivity and effectiveness.
  • Manage inventory of office supplies, ensuring timely ordering and optimal stock levels.
  • Coordinate the upkeep and repair of office equipment and facilities.
  • Maintain a clean, organized, and efficient office atmosphere.

Administrative Assistance:

  • Deliver extensive administrative support to various teams, including organizing meetings, managing schedules, and arranging travel.
  • Sort, scan, and distribute incoming mail to relevant parties.
  • Assist in the creation of documents, reports, and presentations.
  • Handle all forms of correspondence, ensuring proper sorting and distribution of mail and packages.
  • Keep accurate records and maintain organized filing systems.

Communication Responsibilities:

  • Serve as the primary point of contact for visitors and staff, ensuring a welcoming and professional atmosphere.
  • Manage phone calls, addressing inquiries and relaying messages as necessary.
  • Facilitate internal and external communications, ensuring timely and accurate information dissemination.

Event Planning:

  • Support the planning and execution of company events, meetings, and conferences.
  • Oversee logistics for both on-site and off-site events, including venue selection, catering, and material preparation.

Support Services:

  • Collaborate with building management and service providers to resolve office-related concerns.
  • Assist in the onboarding process for new hires, including workstation setup and provision of necessary materials.

Qualifications:

  • Demonstrated experience in an office coordination or administrative support role.
  • Proficiency in Microsoft Office and/or Google Workspace.
  • Outstanding organizational and multitasking skills.
  • Excellent verbal and written communication capabilities.
  • Ability to work autonomously as well as collaboratively within a team.


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Office Angels Full time £13

    Position Overview: Our esteemed client is in search of a committed and professional Administrative Support Specialist to become a vital part of their welcoming office team. This role is designed for individuals who thrive in a supportive environment and are eager to contribute their administrative expertise. Compensation: This temporary role offers a...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Office Angels Full time

    About the RoleWe are seeking a highly organized and detail-oriented Branch Administrator to join our team at Office Angels. As a key member of our branch, you will be responsible for providing administrative support to our recruitment team and ensuring the smooth operation of our office.Key ResponsibilitiesConduct pre-employment and compliance checks for...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Office Angels Full time

    About the RoleWe are seeking a highly organized and detail-oriented Branch Administrator to join our team at Office Angels. As a key member of our branch, you will be responsible for providing administrative support to our recruitment team and ensuring the smooth operation of our office.Key ResponsibilitiesConduct pre-employment and compliance checks for...

  • Office Supervisor

    3 weeks ago


    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Office Angels Full time

    Position Title: Office Supervisor / Administrative Leader Employment Type: Temporary Contract Duration: 3 months Driving Requirement: Not required; complimentary parking available and conveniently located near public transport. This is a Full-Time position with flexible working hours between 8 AM and 6 PM, totaling 37 hours per week. You will be responsible...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom allego Full time

    Key Responsibilities:Allego is in search of a meticulous and proactive Administrative Office Specialist to enhance our operational efficiency on a part-time basis. This role is vital for maintaining seamless office functions, delivering administrative assistance across various departments, and overseeing daily office tasks. The successful candidate will...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom allego Full time

    Key Responsibilities:Allego is in search of a meticulous and proactive Administrative Office Specialist to enhance our operational efficiency on a part-time basis. This role is vital for maintaining seamless office functions, delivering administrative assistance across various departments, and overseeing daily office tasks. The perfect candidate will exhibit...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Office Angels Full time £24,000

    Join a Supportive Team EnvironmentOur client, a reputable property specialist with over 15 years in the industry, is on the lookout for a meticulous and organized Finance and Administration Coordinator.Key Responsibilities:Collaborate with the Accounts/Finance team to facilitate seamless financial operations.Process contractor invoices, ensuring all...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Office Angels Full time £25,000

    Join a Dynamic Team as a Training Coordination AdministratorOffice Angels is excited to announce an opportunity for a Training Coordination Administrator to support our client, a prominent charity organization.About the Role:The Training Coordination Administrator will be an integral part of the Development and Partnerships Operations team, directly...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom CastleView Group Full time

    CastleView Group is seeking a highly motivated and organized Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office. Key Responsibilities: Provide administrative support to our team members, including answering phone calls, responding to emails,...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom CastleView Group Full time

    CastleView Group is seeking a highly motivated and organized Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office. Key Responsibilities: Provide administrative support to our team members, including answering phone calls, responding to emails,...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom MTrec Recruitment Full time

    About the RoleWe are seeking an experienced Administrative Support Specialist to join our team at MTrec Recruitment. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAct as the first point of contact for any queries or requests...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom AMR - Specialist Property Recruiters Full time

    Job SummaryAMR - Specialist Property Recruiters is seeking an experienced Administrator to join our lettings property management team in Newcastle. As a key member of our team, you will be responsible for managing a portfolio of rental properties, ensuring exceptional customer service, and maintaining a high level of organizational skills.Key...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom AMR - Specialist Property Recruiters Full time

    Job SummaryAMR - Specialist Property Recruiters is seeking an experienced Administrator to join our lettings property management team in Newcastle. As a key member of our team, you will be responsible for managing a portfolio of rental properties, ensuring exceptional customer service, and maintaining a high level of organizational skills.Key...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Office Angels Full time

    Job Opportunity with Office AngelsWe are seeking a highly skilled and experienced Senior Administrator to join our team on a temporary basis. As a Senior Administrator, you will play a crucial role in supporting the smooth operation of our office.About the RoleHours: Flexible hours available, with a minimum of 3 days per week.ASAP start dateSalary:...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Office Angels Full time

    Job Opportunity with Office AngelsWe are seeking a highly skilled and experienced Senior Administrator to join our team on a temporary basis. As a Senior Administrator, you will play a crucial role in supporting the smooth operation of our office.About the RoleHours: Flexible hours available, with a minimum of 3 days per week.ASAP start dateSalary:...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Womble Bond Dickinson Full time

    **Job Summary**We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Womble Bond Dickinson. As a key member of our Executive Services team, you will provide high-quality support to our fee earners, ensuring the smooth operation of our business.**Key Responsibilities**As an Administrative Support Specialist, you...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Womble Bond Dickinson Full time

    **Job Summary**We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Womble Bond Dickinson. As a key member of our Executive Services team, you will provide high-quality support to our fee earners, ensuring the smooth operation of our business.**Key Responsibilities**As an Administrative Support Specialist, you...

  • HR Administrator

    4 days ago


    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Office Angels Full time

    HR Administrator Role Overview Office Angels is seeking an experienced HR Administrator to join their team on a 9-month fixed term contract. As an HR Administrator, you will play a vital role in shaping the future of the industry by providing timely and accurate support to the global workforce. Key Responsibilities: Assist with the administration of HR...

  • HR Administrator

    1 day ago


    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Office Angels Full time

    HR Administrator Role Overview Office Angels is seeking an experienced HR Administrator to join our team on a 9-month fixed term contract. As an HR Administrator, you will play a vital role in supporting the smooth running of HR processes and providing timely and accurate support to our global workforce. Key Responsibilities: Assist with the administration...

  • HR Administrator

    1 day ago


    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Office Angels Full time

    HR Administrator Role Overview Office Angels is seeking an experienced HR Administrator to join our team on a 9-month fixed term contract. As an HR Administrator, you will play a vital role in supporting the smooth running of HR processes and providing timely and accurate support to our global workforce. Key Responsibilities: Assist with the administration...