Site Document Coordinator

2 months ago

Hull, Kingston upon Hull, United Kingdom Bilfinger Full time

Job Summary

We are seeking a highly organized and detail-oriented Document Control Manager to join our team at Bilfinger. As a key member of our project team, you will be responsible for controlling, recording, maintaining, and archiving project documentation throughout the entire lifecycle of the project.

Key Responsibilities

  • You will be the owner of the project document register, systems, and processes, closely supporting the Engineering Project Manager who has responsibility for the management of change to the register.
  • You will manage and control the flow of documents and information on projects, ensuring that project team members always have accurate and up-to-date information.
  • Project documents will include Bilfinger deliverables, technical queries, vendor / other third party documents, client documents, and commercial documents and communications.
  • You will be able to provide an accurate and up-to-date status of the information / document flow whenever requested.
  • You will be proactive in advising when the next review / approval phase of a document is expected.
  • You will be responsible for ensuring that project team members always have accurate and up-to-date information.
  • Your job will allow other project members to focus on their respective roles.
  • Initially, you will be assigned to our work on HPC Nuclear Project, supporting design, specification, and procurement activities.
  • On EPC projects, you will provide a valuable link between Engineering and other departments.
  • Depending on the nature of the project, you may report to the Engineering Project Manager or EPC Project Manager on the project.

Requirements

  • Previous experience as a Project Document Controller in an Engineering / EPCM / EPC company (required), in one of the abovementioned sectors.
  • Familiar and experienced with the project workflows in Engineering and EPC / EPCM projects and have configured and managed the document flow (including Client and third-party documents) throughout the entire project lifecycle.
  • Exceptional administration and organization skills for document storage and upkeep of document register.
  • Proactive and assertive for chasing and expediting documents.
  • Excellent interpersonal skills and the ability to communicate with people at all levels.
  • Good knowledge of MS Excel.
  • Attention to detail for checking documents before issuing.
  • Experience expediting vendor documents would be an advantage.

About Bilfinger

Bilfinger is a leading engineering and maintenance provider, supporting customers across various markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs. Our commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance, and quality.

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