Junior Document Coordinator

3 days ago


Northern Ireland, United Kingdom Rubicon Consulting Full time
About the Role

Rubicon Consulting is seeking a highly organized and detail-oriented Junior Document Controller to join our team on a permanent basis.

Key Responsibilities
  • Process and manage large volumes of documents, including uploading, downloading, and printing.
  • Ensure accurate revision control and communication with relevant parties.
  • Manage the Document Transmittal process with clients.
  • Record and upload information onto our Companies' Content Management System (CDE) and distribute to relevant parties.
  • Maintain accurate document record logs of all drawings and documents issued by all parties at each stage of a project.
  • Continuously improve and enhance procedures and systems utilized for document control.
  • Perform weekly checks to ensure all project documents are up-to-date.
  • Build and maintain relationships with clients, contractors, and other stakeholders.
  • Attend meetings and ensure document control protocols are adhered to.
  • Report to the lead Document Controller on a daily basis.
Requirements
  • 5 GCSEs at Grade C or above or equivalent, including Mathematics and English Language.
  • Good Microsoft Office skills, including Excel, Word, PowerPoint, and Outlook.
  • Ability to take ownership of duties and willingness to grow and learn within the team and company.
  • Demonstrate a good ability to work in a fast-paced environment.
  • Good telephone manners and professional approach to daily tasks.
Benefits
  • Full in-house training and career development opportunities.
  • Competitive pension scheme.
  • Life assurance scheme.
  • Health cash plan.
  • Free annual health check during working hours.
  • 30 days annual leave increasing in line with length of service.
  • Social events organized for all employees throughout the year.
  • Secure, free onsite parking.
  • Free coffee, tea, and fruit provided daily.
  • Friendly and supportive working environment in state-of-the-art facilities.


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