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Financial Programme Manager

2 months ago

London, Greater London, United Kingdom Street Child Full time

Job Title: Programme Finance Manager - based in Sierra Leone
International applications: Strongly encouraged
Salary: £35,000 - £45,000
Reporting to: West Africa Regional Finance Manager (Street Child UK) / Street Child of Sierra Leone Country Director
Hours: 37.5 Hours per week
Principal Location: Freetown, Sierra Leone, with frequent travel to regional office / project sites
Time Frame: 18 month contract envisaged (possibility of extension based on performance and funding)

Background:

Street Child is dedicated to ensuring that every child has the opportunity to receive an education. Our initiatives focus on a blend of educational support, child protection, and livelihood assistance to tackle the social, economic, and structural challenges that contribute to the current education crisis. We collaborate with local organizations and communities to implement our community-driven programs, utilizing evidence to enhance learning and refine our approaches for maximum impact at minimal cost. We take pride in our commitment to reach the most challenging locations where others may not venture, including remote and disaster-affected areas across sub-Saharan Africa and South Asia. Since our inception, we have enabled over 900,000 children to access education.

Overview:

This essential role encompasses two primary responsibilities.

Firstly, from a day-to-day operational standpoint, this position will function as the co-Financial Director of Street Child of Sierra Leone (SCoSL). Collaborating closely with SCoSL's national Financial Director, the individual in this role will be accountable to the Country Director of SCoSL and relevant leaders within Street Child for the efficient management of all key functions within SCoSL's finance department.

Secondly, from a strategic development perspective, this role will spearhead efforts to enhance all facets of SCoSL's financial capabilities, aiming to establish a top-tier finance department equipped with optimal systems, processes, structures, and personnel at all levels.

The ultimate measure of success for this role-holder would be the establishment of a self-sufficient SCoSL finance leadership and team, capable of fulfilling their essential duties independently by the time of transition.

Part 1: Role Purpose:

The primary objective of this role is to lead enhancements in the financial management of Street Child of Sierra Leone (SCoSL), a national organization focused on education and child protection with a nationwide presence and an annual budget of £1.5-2m. The role holder will also oversee Street Child's financial reporting and compliance obligations related to program delivery in Sierra Leone.

This position will report to both Street Child's West Africa Regional Finance Manager and the Country Director of Street Child of Sierra Leone, while also supervising the finance team and maintaining a close working relationship with SCoSL's Senior Management Team and Street Child's Head of Sierra Leone Programmes.

The role entails providing financial oversight for programs in Sierra Leone, ensuring accurate and timely donor reporting, effective budget management, and meticulous record-keeping. Key responsibilities include:

  • Developing and implementing robust financial management and reporting systems.
  • Enhancing the control environment and record-keeping practices.
  • Empowering program and leadership teams to strengthen their financial management and grant management capabilities.
  • Facilitating communication between Street Child of Sierra Leone and Street Child UK, including the delivery of monthly requisitions and annual budget information.

Part 2: Key Responsibilities:

1) Development and implementation of robust financial management and reporting systems (40%):

  • Ensure staff effectively utilize the QuickBooks finance system for accurate transaction recording, providing necessary training and support.
  • Oversee timely completion of month-end processes, including reconciliations and report generation.
  • Deliver reliable donor reports and Budget vs Actual reports to facilitate effective planning.
  • Ensure accurate recording of donor expenditures and high-quality finance reports.
  • Prepare all donor reports in collaboration with partner finance teams and program staff.
  • Lead donor due diligence and audits, providing required information.
  • Contribute to donor budget proposals, ensuring completeness and reasonableness of costs.
  • Facilitate the year-end audit process.

2) Strengthening the control environment and record keeping (30%):

  • Assess and enhance internal controls, implementing recommended improvements.
  • Develop a delivery plan for control improvements and support its execution.
  • Establish strong financial procedures for all payments and enhance the payments system.
  • Ensure effective bank and cash management procedures are in place.
  • Implement robust procurement processes and ensure compliance.
  • Create financial management tools, including necessary policies and procedures.
  • Ensure timely and evidence-based monthly requisitions.
  • Provide ongoing advice and support as needed.

3) Participate in finance-related meetings and initiatives for all SCoSL programs (10%):

Objective:

  • Ensure smooth program operations concerning financial obligations.

Benchmarks:

  • Compliance with organizational procedures; quality of budget monitoring; quality of financial reports for donors; anticipation of financial challenges.

4) Managing the finance team (10%):

  • Train and lead the finance team, setting objectives and reviewing progress.
  • Establish communication and coordination mechanisms for the team.
  • Oversee contractual monitoring of finance team members.
  • Support finance team members' career development and training needs.

5) Liaison with Street Child UK Finance team (10%):

  • Develop the annual budget for Sierra Leone, encompassing all costs.
  • Ensure accurate entry of SCoSL costs into the HQ finance system and reconcile monthly transfers.

Part 3: Person Specification

Attributes Essential Desirable

Education / Qualifications:

  • Degree level education or higher.
  • Recognized Accountancy Qualification.
  • Degree in International Business Administration, finance, or related field.

Experience and Knowledge:

  • 5 years post-qualification experience.
  • Experience in implementing internal controls and finance procedures.
  • Experience managing multi-donor grants and knowledge of donor compliance rules.
  • Understanding of development issues and concepts.

Skills and Abilities:

  • Extensive knowledge of finance and logistics policy within NGOs.
  • Proficiency in finance software applications, particularly QuickBooks and Aqilla.
  • Experience in system design and implementation of finance software.

Other:

  • Strong interpersonal, management, and teamwork skills.
  • Ability to influence change in teams not directly managed.
  • Self-starter with the ability to work independently and flexibly.
  • Fluent in English, both written and spoken.
  • Effective communication and staff training skills.