Administrative Support Specialist

3 weeks ago

Exeter, Devon, United Kingdom Trowers & Hamlins Full time

Position Overview: This role encompasses a diverse array of responsibilities that will provide the ideal candidate with valuable experience and insight into the operations of a professional office environment, particularly within a City Law Firm. The Apprenticeship will facilitate learning in Business Administration through both theoretical and practical applications.

Key Responsibilities:

  • Acting as a vital member of the fee earner support team
  • Delivering exceptional client service
  • Managing filing systems, including the initiation and closure of files
  • Organizing and compiling comprehensive document collections
  • Handling the filing of legal documents, correspondence, and other paperwork
  • Assisting in the administration of file archiving and retrieval services
  • Performing scanning, photocopying, and printing tasks
  • Carrying out ad hoc administrative duties as necessary
  • Providing support and coverage for administrative personnel and assisting other departments as needed
  • Managing incoming and outgoing postal duties
  • Covering reception duties when required

Candidate Requirements:

  • Proficient in Microsoft Office applications
  • Able to work independently with minimal supervision
  • Previous experience in an administrative capacity is preferred
  • Strong attention to detail with a systematic and logical approach

Personal Attributes: We seek a candidate who is:

  • Enthusiastic and adaptable
  • A dedicated and effective team player
  • Capable of using initiative and applying sound judgment
  • Possessing excellent verbal and written communication skills
  • Exhibiting a positive and proactive demeanor

Benefits: Our offerings include an annual bonus scheme, a GPP Pension Scheme with Aviva, and Private Medical Insurance (currently with Vitality Health) after six months of employment, which encompasses discounted gym memberships, complimentary cinema tickets, health assessments, and more.

Diversity and Inclusion: Trowers & Hamlins is committed to being an equal opportunities employer, valuing equity, diversity, and inclusion. All applications will be evaluated based on merit and the applicant's suitability for the role, treated equally regardless of ethnicity, gender (including trans and non-binary), race, disability, religion, or sexual orientation.

Employment Screening: As part of our recruitment policy, candidates will undergo employment screening background checks, which include personal details, educational and employment history, professional qualifications, and relevant credit and criminal checks.

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