Financial Control Specialist

3 weeks ago

Leeds, Leeds, United Kingdom Leeds City Council Full time

Job Title: Control Officer

Contract: Permanent

Hours: 37

Salary: £24,294 to £25,979 per annum

Internal vacancy. Applications will only be considered from existing Leeds City Council employees.

We are seeking a motivated individual with expertise in financial oversight to join our Central Payment Services within the Quality Assurance team. The selected candidate will play a pivotal role in the authorization of substantial invoices, addressing payment discrepancies, and managing the recovery of erroneous payments. Additionally, the role involves handling taxation inquiries related to the Construction Industry Scheme (CIS) and reconciling transactions within the control account while resolving intricate queries.

The Business Support Centre (BSC) is an integral part of the Shared Services division within Leeds City Council. It delivers employment, financial, and various administrative support functions to numerous teams and services across the council, as well as over 240 educational institutions, including schools, academies, colleges, and universities, along with other external partners. The BSC also encompasses the council's corporate mail, printing, and records management services.

This position offers a dynamic and diverse work environment, necessitating a thorough understanding of the Council's financial management processes and systems, coupled with a strong customer-centric approach and a commitment to enhancing service delivery.

This is an exciting opportunity to become part of a team that is embarking on a transformative business initiative aimed at revolutionizing the delivery of core services, leveraging modern digital solutions to enhance operational efficiency and improve customer engagement.

The ideal candidate will possess strong communication skills and a dedication to personal growth, along with a working knowledge of Financial Management Systems (FMS) and accounts payable processes.

Key Responsibilities:

Authorizing significant invoices. Generating and reviewing reports to identify potential payment discrepancies and taxation issues related to CIS. Addressing invoice inquiries within the financial management system. Maintaining high accuracy levels in tasks such as document verification and recording both numerical and alphabetical data. Independently managing workload and utilizing initiative to meet deadlines. Preparing invoices for manual processing. Conducting monthly reconciliations of transactions within the control account. Documenting payment errors and overseeing the recovery process. Handling complex inquiries, both written and verbal.

Qualifications and Skills:

Strong interpersonal and communication abilities, including face-to-face, telephone, and written interactions. Collaborative work ethic, contributing to team development with innovative suggestions. Self-motivated with the ability to meet deadlines. Familiarity with the applications, systems, and IT programs utilized by the service, ensuring accurate data recording and retrieval. Proficient numeracy and literacy skills, capable of managing complex tasks with appropriate support. A solid understanding of the significance of delivering exceptional customer service and experience in positively navigating challenging situations.

Commitment to Diversity:

Leeds City Council is dedicated to promoting diversity and aims to build a workforce that reflects the community it serves. We are recognized as an inclusive employer and are committed to creating a supportive environment for all employees.

Additional Information:

All new appointments are subject to the successful completion of a probationary period. Employment is contingent upon confirmation of the right to work in the UK.

Job Purpose:

This role is integral to the Central Payments Services within the Quality Assurance team, responsible for processing invoices received by the Council for goods and services. The team ensures the accuracy of invoices and manages payment processing through automated financial systems, handles purchase card applications, validates transactions, and provides customer service support to suppliers and various service areas.

Responsibilities:

Ensuring high accuracy in tasks such as document verification and data entry. Identifying issues and proposing improvements. Supporting and mentoring new team members. Utilizing initiative and judgment to provide effective solutions for customers. Managing workload independently and adhering to deadlines. Performing administrative duties including data input, filing, and mail handling. Analyzing and compiling data for report generation. Understanding the legal, financial, and operational requirements impacting daily operations. Flexibly working across service areas as needed. Adhering to the Council's Equal Opportunities and Health and Safety Policies. Engaging in continuous professional development activities.

Essential Requirements:

Demonstrated strong communication skills across various formats. Ability to collaborate effectively within teams and contribute to innovative practices. Proficient in managing time and meeting deadlines independently. Knowledge of relevant applications and systems for accurate information management. Commitment to providing excellent customer service and managing challenging interactions positively.

Behavioral Characteristics:

Understanding and embracing the values and behaviors of Leeds City Council. Committed to continuous improvement and the Council's strategic ambitions. Awareness of and compliance with equality and diversity policies. Flexibility and adaptability to assist across services as required. Participation in training and development initiatives. Upholding the Council's policies and procedures. Recognizing and addressing incidents of discrimination or harassment. Willingness to work within the Council's flexibility protocol.

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