Executive Office Coordinator

4 weeks ago


Milton Keynes, Milton Keynes, United Kingdom Access Financial Services Full time
Position Overview

Role Summary

Are you a skilled Office Coordinator or Executive Assistant eager to contribute to a progressive, technology-driven, and reputable financial services firm? If so, you may be the ideal candidate for this role.

Your responsibilities will encompass overseeing the daily operations of a compact office while also providing essential support to the CEO in various tasks.

We offer a competitive compensation package commensurate with experience.

Prior experience in the Financial Services sector is highly desirable.

Key Responsibilities

  • Serve as the primary point of contact for the CEO, evaluating priorities and redirecting communications and requests as needed.
  • Manage the CEO's calendar and schedule.
  • Prepare documentation, draft correspondence, and generate reports as necessary.
  • Handle sensitive personnel information and confidential business data with discretion.
  • Participate in meetings and take detailed minutes.
  • Process expense reports.
  • Coordinate and arrange meetings, including room bookings.
  • Plan and organize events for both internal and external meetings and annual gatherings.
  • Perform additional tasks as required.
  • Provide administrative support as needed.
  • Assist in the distribution of company communications and bulletins.
  • Support the marketing team with event planning and meeting logistics.
  • Proficient in Microsoft Office and Google Workspace.
  • Exhibit excellent customer service skills, understanding client needs and maintaining clear communication.
  • Utilize knowledge of business processes to enhance overall performance.

Essential Skills

  • Ability to listen and communicate openly, fostering dialogue and consensus among diverse audiences.
  • Commitment to high standards of accountability, promoting a transparent culture that supports personal and organizational responsibility.
  • Demonstrate fairness, honesty, and respect towards others, enhancing the integrity of the organization and its community relationships.
  • Capable of managing multiple tasks while meeting deadlines, with a strong ability to prioritize effectively.

Additional Qualifications

  • Previous experience in a Personal Assistant role.
  • Relevant industry knowledge.
  • Exceptional organizational and communication abilities.
  • Attention to detail and accuracy in work.
  • Ability to perform well under pressure.
  • Maintain confidentiality and privacy of sensitive information.
  • Familiarity with Microsoft and Google Workspace applications.
  • A positive, proactive attitude.
  • Fluency in English.

We look forward to your application.



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