Document Management Specialist

5 days ago


Oxford, Oxfordshire, United Kingdom People Group Full time
Job Description

We are seeking a highly organized and detail-oriented Document Management Specialist to join our team at People Group. As a key member of our team, you will be responsible for ensuring the smooth operation of our document management systems.

Key Responsibilities
  • Document Review and Approval: Review and approve documents to ensure they meet the required standards and are accurately reflected in our systems.
  • Document Management: Manage and maintain our document management systems, including uploading, downloading, and updating documents as needed.
  • Quality Assurance: Perform quality assurance checks on documents to ensure they are accurate and complete.
  • Document Transmittals: Prepare and send document transmittals to stakeholders as required.
  • Document Filing and Archiving: Maintain and update our document filing and archiving systems to ensure easy access to documents.
  • Project Coordination: Provide administrative support to project teams, including coordinating meetings and preparing project materials.
Requirements
  • Attention to Detail: High level of accuracy in document management and QA processes.
  • Organizational Skills: Efficiently manage and update various project registers and schedules.
  • Communication Skills: Effectively communicate guidelines, corrections, and statuses to stakeholders.
  • Technical Proficiency: Competence in using document management systems and software.
  • Training Aptitude: Willingness to attend and learn from training sessions.
  • Professionalism: Maintain a professional demeanor and presentation.
About People Group

People Group is an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees.



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