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Facilities Management Programme Project Coordinator
2 months ago
Job Overview
An exceptional opportunity has arisen for a seasoned Project Leader to engage in a prominent programme aimed at developing and acquiring innovative Facilities Management solutions for essential establishments to sustain Defence capabilities. The selected candidate will work closely with the Programme Leader to ensure the successful delivery of Projects or Programmes within established timelines, while effectively managing stakeholder relationships, governance, and business case approvals, and providing leadership to a growing team.
This role is structured for a 37-hour work week.
Key Responsibilities
• Oversee the management and execution of the Project in alignment with the Guidance, Processes, and Procedures outlined in Managing Successful Programmes or APMP.
• Direct the Project Team's efforts in achieving Project goals, fostering a supportive work environment, and empowering team members at all levels.
• Ensure team members receive appropriate training and development, with a thorough understanding of business deliverables and stakeholder expectations.
• Establish and communicate clear SMART objectives, monitor performance, and recognize achievements.
• Encourage collaborative efforts and cross-functional teamwork within the DCT Portfolio to enhance knowledge sharing, resource optimization, and team development opportunities.
• Employ effective project management methodologies to guarantee the Project meets time, cost, and quality standards.
• Lead the timely preparation and submission of Business Cases, Review Notes, and Information Notes, ensuring drafts are delivered promptly to support the approval process.
• Collaborate with subject matter experts (SMEs) to develop Project Management Plans, KURs, and the URD.
• Actively seek and implement opportunities for continuous improvement.
• Contribute to the formulation of annual Planning Round (PR) bids for team financial needs and external assistance, submitting Forecast of Outturns as necessary.
• Spearhead the development of the Benefits Management Strategy and Benefits Realisation Plan, assessing change readiness and aligning benefits with DIO strategic outcomes, focusing on transformative change.
• Define the Project Benefits Management Strategy and Benefits Realisation Plan, including change readiness assessments.
• Assist the Programme Leader in governance with external assurance bodies (OGC Gateway Reviews, Defence Internal Audit, and National Audit Office).
• Identify and manage both internal and external Project stakeholders.
• Provide accurate and timely reports and returns.
Candidate Profile
Essential Qualification: APM Practitioner or P3M equivalent qualification.
Required Qualifications
APM Practitioner or P3M equivalentDesired Behaviours
We will evaluate you against these behaviours during the selection process:
- Leadership
- Adaptability and Improvement
- Effective Communication and Influence
- Timely Delivery
We only require evidence of these behaviours on your application form:
- Leadership
Technical Proficiencies
We will assess you against these technical skills during the selection process:
- P3M07 Requirements Management - Awareness
- P3M14 - Consolidated Planning - Practitioner
Benefits
In addition to a salary of £57,670, the Ministry of Defence contributes £15,570 towards your membership in the Civil Service Defined Benefit Pension scheme.- Tailored learning and development opportunities
- Flexible working arrangements
- A culture that promotes inclusion and diversity
- An average employer contribution of 27%
Where business needs permit, some roles may allow for a blend of office and remote work. This is a non-contractual arrangement, with all office-based employees expected to spend a minimum of 60% of their working hours in the office, subject to capacity and necessary workplace adjustments. Attendance at other locations for official duties or work in another MOD office will also count towards this requirement. Applicants can inquire further about how this may apply to their team from the Vacancy Holder.
The position does not offer relocation expenses.
External recruits who join the MOD and are new to the Civil Service will be subject to a six-month probation period.
Please note: Expenses incurred for travel to interviews will not be reimbursed.
Be advised that the Department is reviewing all pay-related allowances, which may affect those currently associated with the advertised position.
Any transition to MOD from another employer will result in the loss of access to childcare vouchers, including transfers between government departments. However, you may qualify for other government schemes, including Tax-Free Childcare. Determine your eligibility accordingly.
The Ministry of Defence is dedicated to providing a safe and healthy work environment for its staff, which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke, and supporting those who wish to quit smoking. Under the Smoke-Free Working Environment policy, smoking and the use of all tobacco products (including combustible and chewing tobacco) are prohibited in all Defence working environments, with certain exemptions outlined in local guidance. This policy applies to all Defence personnel, contractors, visitors, and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy, which is already in effect at various Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us enhance our customer satisfaction. Participation in the survey is voluntary and anonymous. You may also have the opportunity to provide additional information to assist us in improving our service, which may include the collection of personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice outlines how we will utilize your personal data and your rights.
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