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Company Secretarial Administrative Assistant

2 months ago

Guildford, Surrey, United Kingdom RSM Full time
Job Title: Company Secretarial Administrative Assistant

We are seeking an experienced Company Secretarial Administrative Assistant to join our team at RSM. As a key member of our Corporate Secretarial team, you will provide administrative and technical support to our clients, ensuring compliance with the Companies Act 2006 and other regulatory requirements.

Key Responsibilities:
  • Provide administrative support to the Corporate Secretarial team, including raising fee notes, Companies House filing, and ensuring client compliance with regulatory requirements.
  • Assist with client take-on procedures, recording client opportunities, gathering information on prospective clients, and preparing engagement letters.
  • Sort and distribute client and departmental post, maintaining the Corporate Secretarial team's filing system, and labelling files.
  • Clear historic files relating to client companies that have been dissolved, transferred to new advisers, or placed in liquidation, including preparation of disengagement letters and collation of statutory books and records.
  • Undertake basic Company Secretarial tasks under supervision, including preparation of board minutes, resolutions, and forms, and submission of documents to Companies House and HMRC Stamp Office.
  • Assist with the maintenance of clients' statutory registers on Diligent Entities, our dedicated Company Secretarial database.
  • Ensure tasks are performed accurately and by the required deadlines, communicating any problems in complying with instructions to more senior personnel.
  • Actively seek feedback on work once it has been reviewed, recording time spent daily and ensuring time charged is consistent with the proper performance of the work.
  • Develop technical knowledge through appropriate reading and courses, complying with RSM policies and procedures at all times.
Personal and Professional Qualities:
  • Education to at least A Level standard or equivalent, with at least grade B GCSE Level English Language and Maths.
  • Strong oral and written communication skills, with the ability to work on one's own initiative and as part of a team.
  • Strong IT skills, particularly Microsoft Word, PowerPoint, and Excel, with good organisational and time-management skills.
  • Ability to work under pressure, with flexibility and adaptability.
  • Preferably an interest in Company Law, Company Secretarial Practice, or Anti-Money Laundering legislation.