Global Marketing Coordinator

1 week ago

London, Greater London, United Kingdom Search Full time
Job Description

Job Title: Global Marketing Coordinator

Job Summary:

We are seeking a highly organized and detail-oriented Global Marketing Coordinator to join our Marketing and Communications team at Search. The successful candidate will provide administrative support to the Chief Communications Officer and assist with a wide range of tasks related to marketing, communications, and events.

Key Responsibilities:

  • Coordinate a schedule of meetings for the Marketing and Communications department, including monthly calls and staff retreats and attendance at major conferences.
  • Support planning processes and manage planning documentation from across the globe and with regional Marketing and Communications teams.
  • Provide project management support for key external events or communication priority projects, which may involve dealing with multiple teams across the globe.
  • Handle team administrative tasks, such as coordination of subscriptions, updating SharePoint pages and providing invoicing support.
  • Provide support on special communications projects as required.
  • Administrative support for the Marketing and Communications department, including travel logistics and associated invoices.
  • Diary coordination and PA support for the Chief Communications Officer to include, but not limited to: diary management, dealing with correspondence, invoices and expenses, travel arrangements and itineraries, preparing and managing meeting papers, organizing meetings, events and conference calls and appointments, minute taking and facilitation.
  • Work closely with the other PAs, as well as the Office Services team, ensuring good teamwork and effective task assignment by the Chief Communications Officer.

Requirements:

  • Educated to degree level or equivalent experience.
  • Proven role-specific experience of diary management including advanced knowledge of MS Outlook.
  • Ability to prepare and tailor documents for different audiences, including presentations.
  • Experience of handling basic financial tasks such as processing invoices.
  • Knowledge of basic evaluation tools, such as surveys to assess success of campaigns.
  • Well-developed IT skills, including the use of standard software packages (SharePoint, Word, Excel, PowerPoint and Adobe Acrobat). Advanced knowledge of PowerPoint would be preferable.
  • Interest/experience in one of the following fields of communication is desirable: events, social media, web editorial, audio-visual.

Personal Attributes:

  • Strong work ethic, enthusiastic nature with the ability to take initiative when appropriate and excellent attention to detail.
  • Warm, friendly, calm and patient with a helpful nature, and a good sense of perspective and judgement.
  • High level of discretion, tact and diplomacy is essential.
  • Ability to combine self-management when working alone with productive team membership.
  • Able to demonstrate influencing, negotiating and problem-solving skills.
  • Willingness and enthusiasm to contribute to MSC-wide responsibilities and development, when appropriate, in pursuit of the mission and vision.
  • Empathy and interest in environmental sustainability issues and in mission and objectives.

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