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Maternity Vaccination Coordination Officer

2 months ago

Swindon, Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

Position Overview

Are you interested in joining a dedicated and supportive Maternity vaccination team? This role presents a unique opportunity to become part of a service that prioritizes the health and safety of pregnant individuals and their newborns.

As the Maternity Vaccination Coordination Officer, you will play a crucial role in the execution, oversight, and maintenance of safe and quality-assured vaccination initiatives tailored for expectant mothers and birthing individuals. The successful applicant will be integral to a newly established team, taking charge of the seamless operation of maternity vaccination programs through a variety of administrative responsibilities, including but not limited to, organizing clinics, developing and updating spreadsheets, and managing data entry.

Key Responsibilities

The selected candidate will collaborate with a dynamic team to provide a flexible, safe, and effective vaccination service for pregnant clients and infants within the healthcare framework.

You will oversee the efficient operation of vaccination programs for Flu, Covid, Pertussis, and RSV by performing a range of administrative tasks, including the creation and maintenance of accurate spreadsheets and data management.

Your responsibilities will include ensuring that all eligible individuals are offered the appropriate vaccinations and coordinating clinics to guarantee comprehensive coverage, capacity, and timely administration of vaccines.

You will address routine inquiries from both staff and service users in a professional manner, adhering to the Data Protection Act and Information Sharing Protocol. Collaboration with both clinical and non-clinical teams will be essential, as well as assisting management and clinicians with service development, redesign, and project initiatives. The ability to plan and manage a variety of complex tasks, organize your workload to meet deadlines, and respond to inquiries professionally is crucial.

About Our Organization

Our guiding principles—Service, Teamwork, Ambition, and Respect—are fundamental to our operations. These values drive us toward our vision of delivering integrated services to our community. Whether in a clinical setting or within the community, our mission is to empower individuals to lead healthier and more independent lives.

Job Responsibilities

For a detailed overview of the job responsibilities, please refer to the attached job description.

Our Values

Service - We prioritize our patients' needs.

Teamwork - We collaborate effectively.

Ambition - We strive to deliver exceptional service.

Respect - We conduct ourselves with integrity.

Candidate Profile

Qualifications

Essential

Minimum of GCSE qualifications in Maths and English at Grade C (or equivalent) or higher.

Desirable

NVQ Level 3. Level 3 Diploma in Business Administration. Proficiency in computer applications, particularly Excel.

Experience

Essential

Strong telephone communication skills. Comprehensive knowledge of administrative processes and experience in data recording and retrieval. Proficient in managing and populating Excel spreadsheets and/or databases. Experience in data management with a keen attention to detail.

Desirable

Previous experience interacting with the public in a healthcare environment. Experience in providing training. Familiarity with data analysis and auditing. Understanding of NHS pathways and guidelines.

Knowledge

Essential

Proficient IT skills across various software applications.

Desirable

Knowledge or experience with immunization schedules and vaccination programs.