Office Coordinator

4 days ago


Liverpool, Liverpool, United Kingdom Phve Full time
Job Overview

We're seeking a detail-oriented and organized Office Coordinator to join our team at Ph. Creative. As a key member of our operations team, you'll play a vital role in ensuring the smooth day-to-day functioning of our agency.

Your primary responsibilities will include coordinating meeting schedules, assisting with internal communications, and serving as the main point of contact for administrative needs. You'll also provide support to our finance team, including processing invoices, tracking office expenses, and monitoring a shared inbox.

As an Office Coordinator, you'll have the opportunity to work on a variety of tasks, from creating and sharing internal communications to assisting with client onboarding and setting up new suppliers. You'll need to be collaborative, adaptable, and determined, with excellent communication and organizational skills.

Key Responsibilities
  • Provide general administrative assistance to the People & Culture and Finance team as needed.
  • Assist in creating and sharing internal communications for the agency.
  • Assist with client onboarding, including preparing and sending paperwork such as SOWs for signature.
  • Monitor the accounts@ email inbox, addressing supplier invoices, remittances, and other financial queries.
  • Assist in setting up new suppliers and managing supplier invoicing portals.
  • Liaise with the People & Culture function re on-boarding of new employees and support production of induction timetable.
  • Support general administrative tasks including document preparation.
  • Help gather and compile data for reports, including performance metrics.

We're looking for someone who is proactive, efficient, and able to work well under pressure. If you're a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.


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