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Facilities Coordinator
2 months ago
**Job Summary**
Devonshire is seeking a highly skilled and detail-oriented Facilities Coordinator to join their Corporate Services team in Glasgow. As a key member of the team, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of the office.
Main Responsibilities:
- Record Management: Maintain and update records management systems, ensuring full compliance with procedures and providing a complete audit trail.
- Administrative Support: Handle daily photocopying, printing, binding, and distribution of post, record registered letters and manage scanned incoming mail logs.
- Court Clerking Duties: Assist with court clerking duties and reconcile stamping fees.
- Stock Management: Manage stock levels and collate files for archiving, liaising with fee earners as needed.
- Digital Media Management: Process and upload digital media to OneDrive, ensuring appropriate access for solicitors and secretaries.
- Courier Management: Book couriers, log bookings, and verify invoices against bookings.
- Customer Liaison: Act as a liaison for internal customers and stakeholders, providing high-quality service and forwarding relevant communications to fee earners.
- Additional Support: Offer additional administrative support to legal teams, including filing, post-organisation, and ad hoc tasks.
Required Skills and Competencies:
- Independence and Teamwork: Ability to work independently and as part of a team.
- Customer Service: Excellent customer service and communication skills.
- Attention to Detail: Strong attention to detail and problem-solving abilities.
- Technical Skills: Proficient in Microsoft Office applications.
- Attitude and Adaptability: Positive, professional, and solution-oriented attitude. Ability to learn quickly and adapt to changing demands.
What We Offer:
Devonshire is an equal-opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation, or marital status.
