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Executive Secretary

2 months ago

The Royal Town of Sutton Coldfield, United Kingdom Clover HR Services Limited Full time
About the Role

Clover HR Services Limited is seeking an experienced Executive Secretary to join our team. As a key member of our organization, you will be responsible for providing administrative support to our Board of Directors and ensuring the smooth operation of our governance processes.

Key Responsibilities
  • Board Support: Coordinate and schedule board meetings, prepare meeting agendas, distribute materials, and take minutes.
  • Governance and Compliance: Ensure compliance with legal and regulatory requirements related to board operations, assist with board member onboarding, and maintain a comprehensive understanding of our organization's articles, policies, and procedures.
  • Communication and Coordination: Serve as the primary point of contact for board members, facilitate communication, and respond to inquiries in a timely manner. Coordinate and distribute board-related communications, collaborate with internal stakeholders, and gather information to provide updates to the board.
  • Recordkeeping and Documentation: Maintain accurate and organized electronic and physical records of board-related documents, prepare and update board-related documents as needed.
Requirements
  • Previous experience as a Secretary/Board Administrator, preferably within a non-profit organization.
  • Highly competent minute-taker and writer.
  • Knowledge of the legislation and regulation required to govern Charities/NFPs.
  • Ability to manage senior relations and conflicting interests.
  • Experience of leading and motivating a multi-jurisdictional, multi-specialist team.
  • Ability to use initiative to make informed judgments with limited supervision and guidance.
  • Excellent organizational and time management skills.
  • Excellent written and oral communication skills, attention to detail, and IT literacy.