Executive Secretary

4 weeks ago

Sutton Coldfield, Birmingham, United Kingdom Clover HR Services Limited Full time

Are you seeking a role that offers not just competitive pay and benefits but also the chance to contribute to a cause that truly matters?

This is a hybrid role with 1 day per week required in the office.

Clover HR Services Limited is dedicated to creating lasting impacts for those facing poverty for two decades and are now seeking an experienced Assistant Company Secretary/Board Administrator.

Key Responsibilities:

Board/Trust Fund Support:

  • Coordinate and schedule board/trust fund meetings and sub-committees, including preparing meeting agendas, distributing materials, and taking minutes.
  • Support board members in their roles, providing administrative assistance and facilitating communication.

Governance and Compliance:

  • Ensure compliance with legal and regulatory requirements related to board operations.
  • Assist with board member onboarding and orientation, including providing necessary documents, information, and training.
  • Maintain a comprehensive understanding of the organisation's articles, policies, and procedures, and ensure adherence to them.

Communication and Coordination:

  • Serve as the primary point of contact for board members, facilitating communication and responding to inquiries in a timely manner.
  • Coordinate and distribute board-related communications, including meeting notices, agendas, minutes, and other relevant information.
  • Collaborate with internal stakeholders to gather information and provide updates to the board on organisational activities, initiatives, and progress.
  • Coordinate the collection and compilation of board reports from various departments.

Recordkeeping and Documentation:

  • Maintain accurate and organised electronic and physical records of board-related documents, including meeting minutes, resolutions, policies, and other governance materials.
  • Prepare and update board-related documents, such as board manuals, policies, and procedures, as needed.

Key Skills and Attributes:

  • Previous experience as a Secretary/Board Administrator, preferably within a not-for-profit organisation.
  • Highly competent minute-taker and writer.
  • Knowledge of the legislation and regulation required to govern Charities/NFPs.
  • Ability to manage senior relations and conflicting interests.
  • Experience of leading and motivating a multi-jurisdictional, multi-specialist team.
  • Ability to use initiative to make informed judgements with limited supervision and guidance.
  • Excellent organisational and time management skills.
  • Excellent written and oral communication skills, attention to detail, and IT literacy.

If you are interested in the role and have the relevant experience, please apply with your CV. If you are shortlisted for the role, Clover HR will be in touch.


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