Company Secretarial Assistant

7 months ago

Royal Tunbridge Wells, United Kingdom AXA UK Full time

**About the role**:
This is an exciting opportunity to join as a Company Secretarial Assistant, a newly created role, in our AXA UK Group Company Secretarial department and develop your career with one of the world's leading insurance firms. You'll be part of a tight knit and effective team, which undertakes all statutory and board support for the AXA UK Group.

It's a high volume, high pressure and high-quality environment. Attention to detail, a commitment to comprehensive work, and good decision-making skills are required to provide support to the relevant boards.

At AXA we work smart, empowering our people to balance their time between home and the office in a way that works best for them, their team and our customers. You'll work at least 40% of your week away from home with a minimum of 2 days a week in our London or Tunbridge Wells office.

**What you'll be doing**:

- Administration of various board and committee meetings, preparing agendas and providing guidance on board paper content.
- Liaise with key stakeholders to ensure timely delivery of board papers and use of Diligent electronic board portal to prepare/ circulate meeting packs.
- Maintain statutory records using Diligent Entities, including producing and filing statutory returns at Companies House and updating the “Galaxy” corporate database, ensuring information is consistent and accurate.
- Support delivery of statutory accounts year-end process, preparing emoluments declarations and disclosures, arranging for approval of accounts at Board meetings or by written resolutions, preparing minutes as necessary.
- Facilitate ad-hoc corporate administration tasks and projects, including drafting associated minutes, resolutions and associated documents.
- Schedule Board/ Committee meetings, including liaising with Non-Executive Directors, Senior Executive Directors or their support staff and AXA Group.
- Assist the process for signing and execution of company documents, ensuring appropriate delegated authorities are followed and advising colleagues on the appropriate use of these.

**About you**:
**What we're looking for**:

- Demonstrate, through previous experience, an interest in the Company Secretarial profession; with a commitment to undertake the ICSA (or equivalent) exams (with AXA’s support).
- Excellent time management, organisation skills and attention to detail.
- Ability to work on own initiative.
- Experience dealing with people at all levels, including Board level Executives and Non-Executive Directors.
- Adaptable and flexible, with a positive attitude to change.
- Good team working skills including across departments.
- Work to high quality under pressure.
- Handle sensitive situations and maintain confidentiality.

As a precondition of employment for this role, you must be eligible and authorized to work in the United Kingdom.

**What we offer**:
At AXA UK, we’re appreciative of the people who work for us and our rewards package is reviewed regularly to reflect that. You can expect to receive:

- Competitive annual salary up to £45,000 dependent on experience
- Annual company & performance-based bonus
- Contributory pension scheme (up to 12% employer contributions)
- Life Assurance (up to 10 x annual salary)
- 25 days annual leave plus Bank Holidays
- Opportunity to buy up to 5 extra days leave or sell up to 5 days leave
- AXA employee discounts
- Gym benefits

LI-Hybrid

**About AXA**:
AXA UK Support Functions power AXA’s three customer-facing business units, providing the infrastructure, support and expertise to ensure our customers can always count on us. Whether you’ve got heaps of experience and qualifications behind you, or you’re just starting out, we’ll give you the support and opportunities to help you grow and develop with confidence.

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