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IT Project Coordinator

2 months ago

Salisbury, United Kingdom Landmarc Full time

Company Overview

Landmarc stands as the premier Industry Partner for the Defence Infrastructure Organisation (DIO), overseeing the management and maintenance of the Defence Training Estate (DTE). With a substantial contract in place, they are dedicated to delivering outstanding services. The Information and Technology Department plays a vital role in supporting the organization by providing, maintaining, and enhancing all user-facing IT services, empowering their personnel to excel in their responsibilities.

Role Overview

Landmarc is seeking an IT Coordinator who will be instrumental in ensuring the effective execution of various projects while assisting IT Project Managers. Key responsibilities include:

  • Assisting in the organization of project plans and timelines.
  • Coordinating team activities, particularly within product teams.
  • Gathering and analyzing project status data, identifying issues and risks that require attention.
  • Developing and updating project dashboards and key performance indicators (KPIs) to provide insights and recommendations for project enhancements.

Effective communication is essential in this position. You will facilitate interactions among project teams, stakeholders, and senior management, which includes:

  • Preparing and distributing meeting agendas, minutes, and action items.
  • Creating and disseminating communications such as newsletters and updates to keep users informed about IT developments.

Additionally, you will work closely with the Technology Enablement and broader IT Team to provide regular updates and promote the contributions of the Information and Technology Department to the overall business.

Key Responsibilities

Your role will encompass:

  • Identifying opportunities for process enhancements within the PMO and across IT projects.
  • Assisting in the formulation and implementation of PMO standards, procedures, and best practices.
  • Capacity planning and resource management to ensure accurate forecasts are maintained.
  • Tracking supplier contracts and performance, ensuring proper interaction and review of supplier performance.
  • Supporting the IT Leadership team in budget preparation and reporting, liaising with the Finance Department as necessary.
  • Managing relevant systems and tools, including project management software and reporting tools, ensuring data accuracy and providing training to team members.

Qualifications and Skills

To thrive in this role at Landmarc, candidates should possess:

  • Experience in providing support within an IT department or management context.
  • Proficiency in Microsoft Office, particularly Excel.
  • Strong time and resource management skills.
  • Experience in developing project plans and schedules.

Desirable qualifications include:

  • Experience with IT services or projects.
  • Familiarity with supplier interactions and invoice validation.
  • Relevant project experience and qualifications.
  • Knowledge of analysis and reporting tools.

Excellent communication skills, both written and verbal, are crucial. Candidates should be able to collaborate effectively with technology colleagues and business stakeholders while maintaining a customer service focus. The ability to work independently and as part of a team, along with a health and safety-conscious mindset, will contribute to success in this position.

Desired Behaviors

To align with Landmarc's culture and values, candidates should embody the following behaviors:

  • Commitment to the company's values and principles.
  • Ability to build and nurture relationships with colleagues, customers, and suppliers.
  • Willingness to provide and receive constructive feedback.
  • Flexibility and adaptability in response to change.

By demonstrating these skills and behaviors, you will be well-prepared to excel in the IT Coordinator role and significantly contribute to Landmarc's objectives.